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- Tasks: Support a busy legal team with admin tasks like invoicing, diary management, and client communication.
- Company: Join HGF Limited, a leading European intellectual property firm with a diverse and inclusive culture.
- Benefits: Enjoy flexible working, 27 days holiday, bonus schemes, and award-winning parental leave.
- Why this job: Be part of a supportive team focused on career development and making a real impact.
- Qualifications: Previous admin experience in a professional setting is preferred; attention to detail is key.
- Other info: This entry-level role offers great opportunities for growth and learning in the legal sector.
The predicted salary is between 28800 - 43200 £ per year.
1 day ago Be among the first 25 applicants
Direct message the job poster from HGF Limited
We are searching for an enthusiastic and proactive individual to join this team in the position of Legal Administrator (referred to as IP Administrator internally), providing efficient and effective legal administrative support to a busy office.
The Glasgow office of HGF provides legal advice, in particular relating to patents in the life sciences, chemistry, electronics, software and engineering fields, to a wide variety of clients both in the UK and overseas.
This is a varied role providing a high-quality, timely and comprehensive administration support service for a team of fee earners (Patent Attorneys) and Paralegals (Formalities staff). This is a vital role in a busy professional office, working alongside Attorneys and others in the administrative team. We have a proud track record of developing our IP Administrators and supporting their long term career progression.
What’s involved in the role
- Preparing standard letters and emails to clients and patent offices
- Co-ordinating invoicing/billing for clients
- Diary management & booking travel/accommodation for Attorneys
- Working with multiple Attorneys to meet deadlines
- Online patent filing at European Patent Office, UK Intellectual Property Office and WIPO
- Using our internal electronic case management system
- Meeting and greeting visitors
About You
- Previous experience within a professional services environment in an administrative role, preferably in the legal sector.
- Demonstrable ability to work to deadlines and prioritise workload.
- A team player who will willingly assist colleagues when required.
- Very high levels of attention to detail and consistently accurate work
- Must have a friendly and pleasant personality, able to communicate effectively at all levels
About HGF:
HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.
With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Why move to HGF?
- HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
- We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
- As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
- Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working
HGF Values
People – People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.
Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.
Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.
Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Administrative
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Industries
Legal Services and Office Administration
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Legal Administrator employer: HGF Limited
Contact Detail:
HGF Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to intellectual property, especially patents. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of HGF Limited on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Given the nature of the Legal Administrator position, showcasing your ability to prioritise and meet deadlines will be crucial.
✨Tip Number 4
Research HGF's values and recent initiatives, particularly around diversity, equality, and inclusion. Being able to align your personal values with those of the company can make a strong impression during interviews.
We think you need these skills to ace Legal Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within the legal sector. Emphasise skills like attention to detail, teamwork, and your ability to meet deadlines.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of HGF Limited that appeal to you, such as their commitment to career development and diversity.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job description, such as diary management, invoicing, and experience with electronic case management systems. Use examples to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Administrator role.
How to prepare for a job interview at HGF Limited
✨Show Your Enthusiasm
Make sure to express your enthusiasm for the role and the company during the interview. HGF Limited values proactive individuals, so demonstrating your excitement about the opportunity can set you apart from other candidates.
✨Highlight Relevant Experience
Discuss any previous experience you have in a professional services environment, especially within the legal sector. Be prepared to give specific examples of how you've successfully managed administrative tasks or supported a team in the past.
✨Demonstrate Attention to Detail
Since the role requires high levels of accuracy, be ready to showcase your attention to detail. You might mention instances where your meticulousness has led to successful outcomes, such as avoiding errors in important documents or meeting tight deadlines.
✨Prepare Questions
Have a few thoughtful questions prepared to ask at the end of the interview. This shows that you're genuinely interested in the role and the company culture. You could inquire about the team dynamics or opportunities for professional development within HGF.
