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- Tasks: Provide essential admin support to a dynamic team of Patent Attorneys.
- Company: Join HGF Limited, a leading intellectual property firm in Europe.
- Benefits: Enjoy flexible working, 27 days holiday, and a bonus scheme.
- Why this job: Be part of a supportive team that values your growth and development.
- Qualifications: Previous admin experience and strong attention to detail required.
- Other info: Opportunity for career progression in a friendly, inclusive environment.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Direct message the job poster from HGF Limited
Title: IP Administrator
Location: York (Hybrid)
Hours: Full Time – 37.5 hours
The Position
We are searching for an enthusiastic and proactive individual to join this team in the position of IP Administrator, providing efficient and effective administrative support to a busy office.
The York office of HGF provides legal advice, in particular relating to patents in the life sciences, chemistry, electronics, software and engineering fields, to a wide variety of clients both in the UK and overseas.
This is a varied role providing a high-quality, timely and comprehensive administration support service for a team of fee earners (Patent Attorneys) and Paralegals (Formalities staff). This is a vital role in a busy professional office, working alongside Attorneys and others in the administrative team. We have a proud track record of developing our IP Administrators and supporting their long-term career progression (Please note this position does not offer a progression route into Trainee Solicitor roles).
What’s involved in the role
- Preparing standard letters and emails to clients and patent offices
- Co-ordinating invoicing/billing for clients
- Diary management & booking travel/accommodation for Attorneys
- Working with multiple Attorneys to meet deadlines
- Online patent filing at European Patent Office, UK Intellectual Property Office and WIPO
- Using our internal electronic case management system
- Meeting and greeting visitors
About You
- Previous experience within a professional services environment in an administrative role
- Demonstrable ability to work to deadlines and prioritise workload.
- A team player who will willingly assist colleagues when required.
- Very high levels of attention to detail and consistently accurate work
- Must have a friendly and pleasant personality, able to communicate effectively at all levels
About HGF:
HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.
With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Why move to HGF?
- HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
- We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
- As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
- Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working
HGF Values
People – People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development. We promote a healthy work-life balance. Progression is based on merit.
Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.
Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.
Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Legal and Administrative
Industries
- Law Practice
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Intellectual Property Administrator employer: HGF Limited
Contact Detail:
HGF Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Intellectual Property Administrator
✨Tip Number 1
Network like a pro! Reach out to current employees at HGF Limited on LinkedIn or other platforms. A friendly message can go a long way in getting insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching HGF’s values and recent projects. Show us you’re not just interested in the role, but also in being part of our team culture and contributing to our mission.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to teamwork and attention to detail. We want to see how you handle real-life scenarios that you might face as an IP Administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team.
We think you need these skills to ace Intellectual Property Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the IP Administrator role. Highlight your relevant experience in administrative support and any specific skills that align with the job description, like attention to detail and teamwork.
Show Your Enthusiasm: Let your passion for the role shine through! In your cover letter, express why you’re excited about joining HGF and how you can contribute to the team. A bit of personality goes a long way!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. Make it easy for us to see your qualifications and how they fit the role without wading through unnecessary fluff.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way to ensure your application gets into the right hands and shows you’re serious about joining our team at HGF!
How to prepare for a job interview at HGF Limited
✨Know Your IP Basics
Before the interview, brush up on the fundamentals of intellectual property, especially patents. Familiarise yourself with key terms and processes relevant to the role, as this will show your enthusiasm and understanding of the field.
✨Showcase Your Admin Skills
Prepare examples from your past experiences that highlight your administrative skills. Think about times when you managed multiple tasks, met tight deadlines, or provided exceptional support to a team. Be ready to discuss how these experiences make you a great fit for the IP Administrator role.
✨Demonstrate Team Spirit
HGF values teamwork, so be prepared to talk about how you’ve collaborated with others in previous roles. Share specific instances where you supported colleagues or contributed to a team project, emphasising your friendly and approachable personality.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the types of cases you might work on, or how HGF supports career development. This shows your genuine interest in the role and the company culture.
