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For Companies At a Glance
- Tasks: Support a busy legal team with client communication, invoicing, and diary management.
- Company: Join HGF, one of Europe’s largest intellectual property firms with a friendly culture.
- Benefits: Enjoy flexible working, 27 days holiday, and a focus on career development.
- Why this job: Make a real impact in a dynamic environment while learning from industry experts.
- Qualifications: Previous admin experience in a professional setting and strong attention to detail required.
- Other info: Be part of a progressive team that values diversity and innovation.
The predicted salary is between 30000 - 42000 £ per year.
The Birmingham office of HGF provides legal advice, in particular relating to patents in the life sciences, chemistry, electronics, software and engineering fields, to a wide variety of clients both in the UK and overseas. We are searching for an enthusiastic and proactive individual to join this team in the position of Patent Support Administrator, providing efficient and effective support to a busy office.
Responsibilities
- Writing standard letters and emails to clients and patent offices
- Invoicing and billing
- Diary management & booking travel/accommodation when required
- Assisting attorneys to meet deadlines
- Online filing at the European Patent Office, UK Intellectual Property Office and WIPO
- Citation reporting
- Meeting and greeting visitors
Qualifications
- Previous experience within a professional services environment in an administrative role, preferably in the legal sector
- Demonstrable ability to work to deadlines and prioritise workloads of self and others
- A team player who will willingly assist colleagues when required
- Very high levels of attention to detail and consistently accurate work
- Friendly and pleasant personality, able to communicate effectively at all levels
About HGF Limited
HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full‑service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue‑chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Culture and Values
- People – People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work‑life balance. Progression is based on merit.
- Excellence – We strive to be the best. We pursue excellence in all our individual roles, delivering outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded.
- Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience.
- Progressive – We innovate. We continually improve our services and processes through understanding, creativity and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out‑of‑date attitudes. As a firm, we have an entrepreneurial spirit and encourage new thinking in our people.
Benefits
- Transparent and merit‑based approach to career development and the opportunity to shape your long‑term progression
- Focus on DEI (Diversity, Equality and Inclusion) with a staff‑led DEI Focus Group, affinity networks and a DEI Board sponsor
- Dedicated Learning and Development team with a digital learning platform covering a wide range of content
- Benefits including award‑winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working
Patent Support Administrator in Birmingham employer: HGF Limited
Contact Detail:
HGF Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Support Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HGF on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching HGF's recent projects and values. Show us that you’re not just another candidate but someone who genuinely cares about our mission and culture.
✨Tip Number 3
Practice common interview questions, especially those related to teamwork and attention to detail. We love candidates who can demonstrate their skills with real-life examples!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Patent Support Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Patent Support Administrator role. Highlight your relevant experience in administrative roles, especially within the legal sector, and show us how you can bring value to our team.
Show Off Your Attention to Detail: We love candidates who pay attention to the little things! When writing your application, ensure there are no typos or errors. This role requires a high level of accuracy, so demonstrate that you can deliver consistent and precise work right from the start.
Be Proactive in Your Communication: In your cover letter, let us know how you’ve effectively communicated with clients or colleagues in the past. We’re looking for someone who can manage diary schedules and assist attorneys, so share examples of how you’ve successfully juggled multiple tasks.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at HGF!
How to prepare for a job interview at HGF Limited
✨Know Your Stuff
Before the interview, make sure you understand the basics of patent law and the specific areas HGF operates in, like life sciences and engineering. Brush up on any relevant terminology and be ready to discuss how your previous experience aligns with the role.
✨Show Off Your Organisation Skills
As a Patent Support Administrator, you'll need to juggle multiple tasks. Prepare examples from your past where you've successfully managed deadlines or prioritised workloads. This will demonstrate your ability to handle the busy environment at HGF.
✨Be Personable
HGF values a friendly and inclusive culture, so don’t shy away from showing your personality. Practice how you can communicate effectively and warmly, as you'll be meeting clients and colleagues regularly. A pleasant demeanour can go a long way!
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics, training opportunities, and how HGF supports its employees' growth. This shows your enthusiasm for the role and that you're genuinely interested in being part of their team.