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- Tasks: Support the Management Accountant with fleet administration and finance-related tasks.
- Company: Join a dynamic team focused on efficient fleet management and client relationships.
- Benefits: Enjoy 31 days holiday, free parking, and exclusive discounts through Perk box.
- Why this job: Gain valuable experience in finance while working in a supportive and social environment.
- Qualifications: 3+ years in business support, full UK Driving Licence, and proficiency in Microsoft Office required.
- Other info: Office-based role in Denton, Manchester with a friendly team atmosphere.
The predicted salary is between 28800 - 43200 £ per year.
About HFL-
HFL Building Solutions Group is one of the UK\’s foremost building services companies. We have an enviable reputation for the reliable delivery of cost and energy efficient building management, operational and technical solutions for businesses of all shapes and sizes – from retail parks to leisure complexes, educational establishments and commercial properties.
Purpose and objectives of the role-
We are looking for an experienced administrator to join our Business Support Team.
Main duties and responsibilities-
- Accurate data input into Maximo (in house CAFM system and client Elogbooks system).
- Accurately enter service details and costs onto a quote for client submission.
- Create and manage quotes using Excel and Word.
- Monitor and review follow up work orders.
- Run weekly and monthly reports to ensure data integrity.
- Communicate efficiently daily with 3rd Party Suppliers and our clients.
- Performing clerical work, such as filing, documentation, and customer service.
- Maintaining and updating suppliers\’ information and customer records.
- Composing and preparing materials and coordinating schedules for engineers and subcontractors.
Knowledge, skills & experience-
- Previous administration experience
- Shows an enthusiastic approach with the ability to use own initiate to solving problems.
- Strong organisational skills and ability to handle multiple tasks in a fast-paced environment.
- Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding root cause analysis / risk mitigation strategies.
- Supply chain / Facilities / Hard services understanding and awareness.
- Proficient in Microsoft packages.
- Highly organised and can manage several projects at same time.
- Flexible, fast thinking and conscientious.
- Excellent attention to detail.
Locations, Hours and Benefits-
- Continued development support.
- 31 days holidays, including the 8 days bank holidays. Holidays increase to 33 days, including the 8 days bank holidays after 5 years of service.
- Company Sick Pay Scheme.
- Regular company socials.
- 5.7% employer Pension Contribution.
- Free car parking.
- £750 staff referral scheme.
- Birthday voucher.
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Business Support Administrator employer: HFL Building Solutions Group
Contact Detail:
HFL Building Solutions Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator
✨Tip Number 1
Familiarise yourself with fleet administration processes. Understanding how to manage vehicle upkeep, expenses, and incident reporting will give you a significant edge in the interview.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel. Being proficient in these tools is crucial for managing databases and processing expenses efficiently.
✨Tip Number 3
Prepare examples of how you've maintained positive relationships in previous roles. This will demonstrate your interpersonal skills and ability to work well within a team.
✨Tip Number 4
Be ready to discuss your problem-solving abilities. Think of specific instances where you've successfully resolved issues, as this role requires a solution-oriented mindset.
We think you need these skills to ace Business Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in business support administration. Emphasise your proficiency in Microsoft Office and any previous roles that involved fleet administration or finance-related tasks.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your experience with processing expenses, maintaining databases, and your ability to communicate effectively with clients and colleagues.
Showcase Your Skills: In your application, clearly demonstrate your attention to detail and problem-solving abilities. Provide examples of how you've successfully managed administrative tasks or resolved issues in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at HFL Building Solutions Group
✨Showcase Your Attention to Detail
As a Business Support Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your previous roles where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Communication Skills
This role requires excellent communication skills. During the interview, practice clear and concise responses, and consider sharing instances where you successfully maintained relationships with clients or colleagues.
✨Familiarise Yourself with Fleet Administration
Since the position involves fleet administration, brush up on relevant terminology and processes. Being able to discuss your understanding of vehicle management and related tasks will show your preparedness for the role.
✨Highlight Your Proficiency in Microsoft Office
The job requires proficiency in Microsoft Office, especially Excel. Be ready to discuss your experience with these tools, perhaps even mentioning specific functions or projects where you utilised them effectively.
