Legal Operations Administrator in Manchester

Job Title: Legal Operations Administrator

About The Role

Location: Manchester, City Centre (M22 5WB)

Working Pattern: Hybrid

Contract Type: Permanent

About HF

People. Not just lawyers

We’re not your typical law firm – we’re people with a passion for helping our clients and each other achieve the best possible outcomes. We are leading legal advisers to the insurance and commercial sectors across the UK & Ireland, known for our innovation, client focus, and long‑lasting relationships. We do things differently, with a forward‑thinking approach built around our clients’ needs, supported by cutting‑edge technology and a culture built around people from a wide range of backgrounds who are taking an equally wide range of routes to building their careers in law.

At HF we do things differently. We recognise the value of our employees and understand that they set us apart from our competitors. So, if you want to experience what life is like at HF, look at our Legal Operations Administrator position within our Corporate & Commercial Dispute Resolution, Restructuring and Insolvency Department.

What you’ll be doing

• Managing the opening of new client files and conducting thorough conflict checks
• Preparing and processing billing for client files
• Handling finance‑related tasks, including time transfers, write‑offs, and supporting WIP return processes
• Maintaining accurate and organised filing systems
• Overseeing stationery orders and ensuring stock control
• Assisting with expense claim processing
• Supporting Heads of Department with debt collection activities

What do I need?

• Excellent oral and written communication skills
• High level of attention to detail
• Self‑motivated with the ability to work with minimal supervision
• Strong planning, organisational and time‑management skills
• Strong analytical and problem‑solving ability
• Able to meet deadlines and escalated where appropriate
• Experience working with Microsoft Office packages, including Excel
• Experience working within a legal department is preferable

What’s in it for you?

• 25 days’ annual leave (rising to 30 with service) + Holiday Buy Scheme
• Life Insurance & Income Protection
• Private Medical Insurance & Healthcare Cash Plan
• Employee Assistance Programme & Digital GP services
• Pension Scheme
• Electric Car Scheme
• Enhanced Maternity, Paternity & Adoption Leave
• Hybrid & Flexible Working Options
• Discounted Gym Membership & Employee Discount Hub
• Flu & Eye‑care Vouchers – and more!

What next?

If HF sounds like a place where you could belong, we\’d love to learn more about you!

Submit your CV here and we’ll be in touch if we have any opportunities that match your experience and interests. If we don’t have something right now, we’ll keep your details on file and may reach out in the future as part of our talent pipeline.