Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage stock levels and process material orders for multiple offices.
- Company: Join HF Group, a leading building services contractor with a family culture.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Be part of a dynamic team making a real impact in the construction industry.
- Qualifications: Strong admin skills, excellent communication, and a team player attitude.
- Other info: Diverse and inclusive workplace with a commitment to employee development.
The predicted salary is between 30000 - 40000 £ per year.
HF Group is one of the UK’s leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Aberdeen, Manchester, and Belfast, providing services to clients across both public and private sectors throughout the UK.
As part of our continued growth, we are seeking an enthusiastic Stores & Purchasing Co-ordinator to join our team in the Edinburgh office. You will work within the Contracting division, the main responsibility of the role will be to run the stores department and process all material and plant order requests for the Edinburgh, Belfast and Aberdeen offices. The ideal candidate will be part of the purchasing / procurement team and as such your job role and responsibilities may occasionally be altered to help others complete their duties and cover absence.
The successful candidate will be responsible for but not limited to:
- Maintaining stock levels – being aware of current stock levels and depletion rate & ordering stock as required on a regular basis to minimise stockouts and carrying out stocktakes in line with company requirements.
- Ensuring that material lines are processed in an accurate and timely manner in accordance with procedures.
- Dealing with requisitions for materials / plant equipment and actively using existing inventory from the stores to reduce spend in line with company procedures for all Edinburgh Electrical / Fire and Mechanical jobs – check availability from Stores, if materials have to be ordered, making Purchasing aware.
- Daily processing of material and plant book out / returns lines for the Edinburgh office.
- Ensuring all faulty-warranty/surplus/non-standard items are returned for credit for Electrical, Mechanical and Fire in accordance with procedures.
- Ensuring that delivery notes are entered accurately onto the system for all goods received in accordance with procedures.
- Maintaining all plant equipment in line with company procedures and ensuring equipment is within calibration.
- Attending to invoice queries in an accurate and timely manner.
- Ensuring that all owned and hired plant equipment is tracked and kept up to date.
- Managing PPE stock levels and dealing with PPE requests from engineers / office staff.
- Progressing orders to ensure delivery dates are met in line with contract managers’ requirements.
- Maintaining the Parts Required monitor ensuring that orders are placed on the system in an accurate and timely manner in accordance with procedures.
Key Skills, Qualifications and Experience Required:
- Strong administration experience and excellent organisational skills.
- Excellent communication and numerical skills.
- Team Player with the ability to work alone with minimum supervision.
- Ability to work to strict deadlines.
- Experience of working in an electrical / plumbing wholesale environment is desired.
Applications close on Friday, 10th April 2026, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. Interested in this role? Please submit a covering letter and CV directly to our personnel department. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
Stores & Purchasing Co-ordinator employer: HF Group
Contact Detail:
HF Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Stores & Purchasing Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to current employees at HF Group on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching HF Group's projects and values. Show us that you’re not just another candidate, but someone who genuinely cares about what we do and how you can contribute.
✨Tip Number 3
Practice common interview questions, especially those related to stores and purchasing. We want to see how you handle real-life scenarios, so think of examples from your past experiences that highlight your skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re really interested in joining our family at HF Group.
We think you need these skills to ace Stores & Purchasing Co-ordinator
Some tips for your application 🫡
Craft a Tailored Cover Letter: Make sure your cover letter speaks directly to the Stores & Purchasing Co-ordinator role. Highlight your relevant experience and skills, especially in administration and stock management, to show us why you're the perfect fit for our team.
Show Off Your Organisational Skills: In your CV, emphasise your organisational abilities and any experience you have in managing stock levels or processing orders. We want to see how you can keep things running smoothly in our stores department!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to see your key achievements and skills at a glance. We appreciate straightforward communication!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at HF Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Stores & Purchasing Co-ordinator. Familiarise yourself with stock management, order processing, and inventory control. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed stock levels or processed orders efficiently. Be ready to discuss how you handle tight deadlines and ensure accuracy in your work.
✨Communicate Clearly
Effective communication is crucial in this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully, demonstrating your ability to communicate well with team members and suppliers.
✨Be a Team Player
Highlight your ability to work both independently and as part of a team. Share examples of how you've collaborated with others in previous roles, especially in a purchasing or procurement context. This will show that you can adapt to the dynamic nature of the job and support your colleagues when needed.