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- Tasks: Support daily operations and assist with administrative tasks in a dynamic environment.
- Company: Join HF Group, a top UK building services contractor with over 300 years of experience.
- Benefits: Enjoy a competitive salary, a supportive culture, and opportunities for growth.
- Why this job: Be part of a family-oriented team making a real impact in the building services industry.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: This is a full-time, permanent role based in Edinburgh.
The predicted salary is between 24000 - 25000 £ per year.
Job Title: Business Support Administrator
Location: Edinburgh
Salary: £25k – £38k per annum Dependent on Experience
Job Type: Full Time, Permanent
HF Group is one of the UK\’s leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.
Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both public and private sectors throughout the UK.
As part of our continued growth, we are seeking an experienced Business Support Administrator to join our division in Edinburgh. If you are organised, proactive and able to provide excellent customer service, we want to hear from you.
The successful candidate will be responsible for but not limited to:
- Invoicing reactive works upon completion according to customer specifications
- Account management of assigned key accounts
- Monitoring progress of works
- Reporting to service teams and Lead Business Administrator
- Closing and invoicing tasks
- Liaising with subcontractors, client, engineers and contracts
- Involvement in client progress meetings
- Administrative management of client portals
- Processing engineer time claims
- Responding to internal and external email and telephone enquiries
- Performing other routine administrative tasks as required
Key Skills, Qualifications and Experience Required:
- Proven experience in an administrative or office support role
- Excellent organisational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to work independently as well as part of a team
- Attention to detail and a high level of accuracy
- Minimum National 5 Level of Education
In Return We Offer:
- Competitive Salary
- Death in Service Scheme
- Private Medical Care
- Critical Illness Cover
Additional Information:
Applications close on Friday, 6th March 2026, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. (Previous candidates need not apply)
HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
Please click the APPLY button to send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of; Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Business Administrator may also be considered.
Business Support Administrator employer: HF Group
Contact Detail:
HF Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator
✨Tip Number 1
Familiarise yourself with the specific services offered by HF Group. Understanding their Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls sectors will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees of HF Group on platforms like LinkedIn. Engaging with them can provide insights into the company culture and the expectations for a Business Support Administrator.
✨Tip Number 3
Prepare to discuss how your skills can contribute to a family-oriented culture. Highlight experiences where you've worked collaboratively in teams or supported colleagues, as this aligns with HF Group's values.
✨Tip Number 4
Research common software and tools used in business support roles within the construction industry. Being knowledgeable about these can set you apart and show your readiness to hit the ground running.
We think you need these skills to ace Business Support Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Business Support Administrator position. Tailor your application to highlight relevant skills and experiences that align with the role.
Craft a Strong CV: Create a CV that showcases your administrative skills, attention to detail, and any experience in building services or related fields. Use clear headings and bullet points for easy readability.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples from your past experiences that demonstrate your ability to support business operations effectively.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at HF Group
✨Research the Company
Before your interview, take some time to learn about HF Group. Understand their services, values, and recent projects. This knowledge will help you tailor your answers and show genuine interest in the role.
✨Prepare for Common Questions
Anticipate questions related to administrative tasks, teamwork, and problem-solving. Practising your responses can help you feel more confident and articulate during the interview.
✨Showcase Your Organisational Skills
As a Business Support Administrator, strong organisational skills are crucial. Be ready to provide examples of how you've effectively managed multiple tasks or projects in the past.
✨Ask Insightful Questions
At the end of the interview, ask thoughtful questions about the team dynamics, company culture, or future projects. This demonstrates your enthusiasm for the position and helps you assess if it's the right fit for you.