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- Tasks: Manage our London showroom's sample and stock logistics for smooth operations.
- Company: Join a dynamic design-led company with a focus on luxury and innovation.
- Benefits: Enjoy a permanent role in a vibrant location with opportunities for growth.
- Why this job: Be at the heart of operations, collaborating globally in a fast-paced environment.
- Qualifications: 1 year in admin or operations, ideally in luxury or fashion; proficiency in inventory systems required.
- Other info: Fluency in English is essential; French is a bonus.
The predicted salary is between 28800 - 43200 £ per year.
The Operations Coordinator is responsible for the seamless operation of our London showroom’s sample and stock logistics. This role is pivotal in ensuring our inventory is accurate, our shipments flow smoothly, and our stakeholders—both internal and external—receive timely, efficient support. You’ll work at the heart of our operations, balancing structure with adaptability in a fast-paced, design-led environment.
Responsibilities
- Sample Library Management: Maintain and organise our extensive sample library and stock room to ensure a clean, accessible, and efficient workspace. Accurately manage inventory using our Inventory Management System (IMS), tracking sample location, condition, and movements. Collaborate with logistics teams across global showrooms (Paris, Los Angeles, New York) to ensure consistency and accuracy in stock records.
- Admin & Logistics Coordination: Manage the receiving and preparation of stock orders at our London showroom. Liaise with international shippers and suppliers to ensure timely and secure deliveries. Monitor and follow up on all incoming and outgoing shipments, ensuring timely and traceable deliveries.
- Courier Coordination: Serve as the primary contact for courier services, handling booking, tracking, and troubleshooting any delivery issues with professionalism.
- Sample Documentation: Photograph, label, and document all samples for easy identification and accurate records. Ensure compliance with customs and shipping documentation requirements.
- Stakeholder Communication: Communicate daily with internal teams, clients, and designers to fulfil sample requests promptly and accurately. Provide regular updates on sample availability, shipments, and delivery timelines.
Qualifications
- Minimum 1 year of experience in an administrative or operations role, ideally within the luxury, design, or fashion sectors.
- Proficient in inventory management systems and basic office software (Excel, Google Workspace, etc.), Airtable is a plus.
- Required Skills:
- Customer-first mindset with a commitment to delivering high-quality service.
- Strategic and forward-thinking with the ability to anticipate operational needs.
- Strong problem-solving skills and adaptability in a fast-paced environment.
- Team player who thrives on cross-functional collaboration.
- Excellent organisational and time-management abilities.
- Fluent in English, French is a plus.
Starting Date: ASAP
Location: London (Marylebone), United Kingdom
Type of contract: Permanent
Operations Coordinator employer: HF Global
Contact Detail:
HF Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Familiarise yourself with inventory management systems, especially if you have experience with tools like Airtable. Being able to demonstrate your proficiency in these systems during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Research the luxury and design sectors to understand current trends and challenges. This knowledge will help you speak confidently about how you can contribute to the team and improve operations.
✨Tip Number 3
Prepare examples of how you've successfully managed logistics or inventory in previous roles. Be ready to discuss specific situations where your problem-solving skills made a difference, as this is crucial for the Operations Coordinator role.
✨Tip Number 4
Network with professionals in the luxury and design industries. Attend relevant events or join online forums to connect with others who might provide insights or even referrals for the position at StudySmarter.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations or administrative roles, especially within the luxury, design, or fashion sectors. Use keywords from the job description to demonstrate your fit for the Operations Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your customer-first mindset and problem-solving skills. Mention specific examples of how you've successfully managed logistics or inventory in previous roles, and express your enthusiasm for working in a fast-paced, design-led environment.
Highlight Relevant Skills: In your application, emphasise your proficiency in inventory management systems and office software. If you have experience with Airtable, be sure to mention it, as it’s a plus for this role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Operations Coordinator role.
How to prepare for a job interview at HF Global
✨Showcase Your Organisational Skills
As an Operations Coordinator, you'll need to demonstrate your ability to manage and organise inventory effectively. Prepare examples from your past experience where you successfully maintained a system or improved efficiency in a similar role.
✨Highlight Your Communication Abilities
This role requires constant communication with various stakeholders. Be ready to discuss how you've effectively communicated with teams, clients, or suppliers in the past, and how you handled any challenges that arose.
✨Demonstrate Problem-Solving Skills
Expect questions about how you would handle unexpected issues, such as shipment delays or inventory discrepancies. Think of specific instances where you successfully resolved problems and be prepared to share those stories.
✨Familiarise Yourself with Inventory Management Systems
Since proficiency in inventory management systems is crucial for this role, make sure you understand the basics of these systems. If you have experience with specific software, be ready to discuss how you used it to improve operations.
