Personal Assistant - Port Director
Date: 1 Sept 2026
Location: Greenock, GB, PA16 8UU
Personal Assistant to the Port Director - Part Time
Your role
You will provide high-quality executive support, manage complex diaries, arrange travel, organise internal and external meetings, prepare agendas, collate papers and support reports, presentations and business documents. You will also help manage correspondence, maintain accurate records, raise purchase orders and ensure day-to-day administration is handled efficiently and professionally.
As a trusted point of contact, you will work with colleagues, customers and external partners with discretion, care and attention to detail. You will use sound judgement to balance competing priorities, anticipate what is needed and use digital tools to improve coordination and make processes more efficient.
What you'll bring
You will bring:
- PA, executive assistant or senior administrative experience in a busy organisation, ideally operating at scale and pace;
- Confidence supporting senior stakeholders, managing confidential information and coordinating a range of priorities;
- Effective organisation, adaptability and the ability to prioritise while keeping a calm, customer-focused approach;
- Clear communication skills and the ability to build effective relationships across the business;
- Good Microsoft Office skills, including Outlook, Word and PowerPoint, with confidence using technology to plan, organise and communicate;
- Experience preparing papers, agendas, minutes, reports or presentations, and arranging travel, meetings or events.
- Discretion, attention to detail, a positive approach and the ability to contribute in a busy port environment.
Who are we?
Already one of the UK's leading port and logistics companies, we are planning substantial capital investment over the next 5 years to achieve our vision of becoming the UK's leading port operator. We have ambitious plans to grow and transform the supply chain to benefit our customers. Our investments are decarbonizing our operations, which in turn is helping us work towards our goal of having Net Zero Port Operations by 2040. Much of our success depends on our unrivalled facilities and technology. But in our sector, it comes down to having the right talent to enable our organisation to grow.
What we can offer you
In addition to a competitive salary, we have a strong track record of developing our people to expand their skills and experience and develop their careers. Valuing and rewarding our workforce is important to us which is why we offer a fantastic range of flexible benefits to choose from, such as:
- 27 days holiday per annum (plus bank holidays)
- Matched Contribution Pension Scheme up to 10%
- Peel Ports Flexible Benefits including salary sacrifice car scheme, healthcare cash plans, Cycle2Work Scheme, critical illness insurance, gyms, retail vouchers
- Commitment to learning and personal development
- We promote good physical and mental health and can provide additional support to colleagues via our employee assistance programme when required
#J-18808-Ljbffr
Personal Assistant - Port Director in Greenock employer: HEYSHAM PORT LTD
At the Port of Greenock, we pride ourselves on being an excellent employer, offering a structured apprenticeship that not only leads to a recognised qualification but also provides hands-on experience in a dynamic operational environment. Our commitment to employee development is reflected in our extensive training programmes, flexible benefits, and a supportive work culture that prioritises both personal and professional growth, making it an ideal place for motivated individuals to launch their careers in port operations.
