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For Companies At a Glance
- Tasks: Support the Client Account Service team with admin tasks and client account management.
- Company: Join a dynamic firm focused on delivering exceptional client services.
- Benefits: Gain valuable experience, competitive pay, and opportunities for growth.
- Why this job: Be part of a team that values your input and fosters professional development.
- Qualifications: Diploma in Business Administration or related fields; prior experience is a plus.
- Other info: Fast-paced environment with a focus on teamwork and learning.
The predicted salary is between 30000 - 42000 £ per year.
Key Responsibilities
- Provide administrative and operational support to the Client Account Service team in managing client accounts and secretarial services.
- Assist in handling day-to-day matters for assigned client portfolios, including document preparation, filing, and record maintenance.
- Support the management of Secretarial Account and Xero subscription renewals, including preparation of renewal schedules and reminders.
- Prepare and organize documents related to annual returns, registered office services, nominee services, incorporations, and other secretarial matters.
- Assist in preparing proposals, service agreements, invoices, and onboarding documents for client presentation.
- Maintain accurate and up-to-date client records, service trackers, and internal databases.
- Monitor pending items, deadlines, and outstanding documents; follow up internally and with clients as instructed by the account executive.
- Support billing processes by tracking invoices, payment status, and coordinating with the finance team.
- Facilitate onboarding and offboarding processes by coordinating documentation and supporting knowledge transfer for new or transferred clients.
- Liaise with internal teams (e.g. Corporate Legal Group, Finance, Compliance) to ensure smooth service delivery.
- Perform general administrative duties related to client services, including filing, scanning, correspondence, and scheduling.
Requirements & Skills
- Diploma or equivalent qualification in Business Administration, Accounting, or related fields.
- Prior experience in corporate services, secretarial, or professional services firms is an advantage.
- Strong organizational and administrative skills with attention to detail.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office and familiar with accounting or practice management systems (e.g. Xero is an advantage).
- Team-oriented, proactive, and willing to learn.
Reporting Line
Reports to Client Account Service Executive / Client Services Manager.
Client Account Services Administrator employer: HEYSARA IMMIGRATESG PTE. LTD.
Contact Detail:
HEYSARA IMMIGRATESG PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Client Account Services Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Client Account Services Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its services. Familiarise yourself with their client account management processes and be ready to discuss how your skills can support their team. Show them you’re not just another candidate, but someone who genuinely cares about their success.
✨Tip Number 3
Practice your communication skills! As a Client Account Services Administrator, you'll need to liaise with various teams and clients. Role-play common interview questions with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm. Plus, it’s a great way to get noticed by our hiring team!
We think you need these skills to ace Client Account Services Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and operational support. We want to see how your skills align with the responsibilities listed in the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Client Account Services Administrator role. Share specific examples of how you've managed client accounts or handled administrative tasks in the past.
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished application that reflects your ability to maintain accurate records and manage multiple tasks effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at HEYSARA IMMIGRATESG PTE. LTD.
✨Know Your Stuff
Make sure you understand the key responsibilities of the Client Account Services Administrator role. Familiarise yourself with document preparation, filing, and record maintenance. Being able to discuss these tasks confidently will show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or deadlines. Highlight how you kept everything on track, especially in a fast-paced environment.
✨Brush Up on Your Tech Skills
Get comfortable with Microsoft Office and any accounting software like Xero. If you have experience with these tools, be ready to share specific instances where they helped you streamline processes or improve efficiency in your previous roles.
✨Communicate Like a Pro
Good communication is key in this role, so practice articulating your thoughts clearly. Think about how you can demonstrate your interpersonal skills during the interview, perhaps by discussing how you've liaised with different teams or clients in the past.
