Events Marketing Coordinator

Location: London (3 days in office/on-site)

Duration: permanent, full-time

Must be authorised to work in the UK; no visa sponsorship for this role.

Hexarad is a multi-award-winning health technology company, led by senior clinicians and engineers. We have been recognised as the best teleradiology company in the UK and one of the best places to work in Tech.

About the Role

We’re looking for a highly organised, take-charge Events Marketing Coordinator to own the planning and execution of our company events and marketing coordination. This role sits at the heart of our community engagement efforts, supporting sales and recruitment conferences, roundtables, and community events for our staff and international bank of radiologists, while keeping everything running smoothly behind the scenes. You’ll be the go-to person for event logistics, travel coordination, and post-event marketing follow-ups — making sure every interaction with our radiologists, partners, and team feels thoughtful and well-executed. You’ll have excellent communication, thrive in social situations, and have a take-charge attitude.

Key Responsibilities

• Event Management
  • Plan, coordinate, and attend industry conferences, including managing sponsored booths and on-site logistics.
  • Organise and host roundtable events, from venue selection to guest experience.
  • Create and deliver engaging community events for our radiologists and internal staff.
  • Act as the primary point of contact for event vendors, venues, and external partners.
  • Set up and host online events, webinars, and podcasts.
  • Ensure events align with brand, messaging, and overall business objectives.
• Community Engagement
  • Create engaging content for newsletters and internal portal for our bank of international radiologists.
  • Monitor newsletter performance including open rates, read rates, and engagement metrics.
  • Work with internal stakeholders to source stories, updates, and insights for regular communications.
  • Coordinate and negotiate deals/partnerships for our radiologists to gain access to educational resources, attend courses, and conferences.
• Marketing & CRM Follow-Up
  • Capture and manage contacts gathered from events.
  • Own post-event follow-up processes within HubSpot, including data entry, tagging, and campaign support.
  • Work closely with marketing to ensure timely and relevant follow-up communications.
  • Maintain clean, accurate CRM records and event reporting.
• Travel & Logistics Coordination
  • Manage all travel arrangements related to events, including flights, accommodation, and schedules.
  • Coordinate diaries and logistics for attending staff to ensure smooth event attendance.
  • Handle budgets, bookings, and expense tracking related to events and travel.
  • Manage the sourcing, ordering, storage, and distribution of company merchandise.
  • Ensure merchandise is aligned with brand guidelines and available for events and internal use.
  • Track inventory and coordinate re-orders as needed.

You love a to-do list, and chasing everything down until it’s complete. You’re a confident communicator who is comfortable hosting events, connecting people, and being the glue that keeps things together. You’re high energy and super focused. You enjoy being on the road to set up and attend events a few times a month. You’re comfortable negotiating with vendors. You have excellent written and verbal communication skills. You’re highly organised with great attention to detail. It would be great to have experience using CRM systems (HubSpot preferred).

What Success Looks Like

• Events run smoothly, feel high-quality, and leave attendees with a positive impression.
• Event contacts are accurately captured and followed up in HubSpot.
• Budgets are closely monitored and met.
• Travel, logistics, and office operations are seamless and well-organised.
• Merchandise is well-managed, eco-friendly, consistently available and where it needs to be, when it needs to be.
• Internal teams feel supported and confident in event execution.

What we offer

• A high-impact role within a health technology company.
• Collaborative working with executive leadership and strategic decision-making.
• Significant autonomy and ownership of meaningful work.
• Hybrid working with a central London office.
• Private medical insurance, and learning and development budget.
• Regular in-person and online team events and socials.
• Access to Employee Assistance Program, eye care support, monthly snack box delivered to your home and three volunteer days per year.