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- Tasks: Support the Facilities team with admin tasks and data entry.
- Company: Join a dynamic, newly formed Facilities team focused on efficiency.
- Benefits: Gain hands-on experience in facilities management and improve your skills.
- Why this job: Be part of a collaborative environment that values your input and ideas.
- Qualifications: Experience in facilities coordination and strong organizational skills are key.
- Other info: Perfect for self-motivated individuals looking to make an impact.
We are seeking Facilities Maintenance Administrator to join a newly formed Facilities team, to provide help administrative/data entry support working closely with the Head of Facilities and Estates. What You'll Do: Update spreadsheets, dashboards, and CRM software daily Oversee the entire job lifecycle from start to finish, ensuring everything is tracked Create new sites in the CRM Handle incoming and outgoing calls and emails professionally Identify challenges, provide solutions, and contribute to process improvements What We're Looking For: Experience as a maintenance/facilities coordinator, planner or administrator Strong organisational skills and attention to detail Excellent communication skills and the ability to liaise with different teams Self-motivated, proactive, and able to work independently Proficiency in FM Databases (no preference)
Facilities Maintenance Administrator employer: Hexagon Group
Contact Detail:
Hexagon Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Maintenance Administrator
✨Tip Number 1
Familiarize yourself with common Facilities Management software and databases. Being able to demonstrate your proficiency in these tools during the interview will show that you are ready to hit the ground running.
✨Tip Number 2
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlighting your organizational skills and attention to detail will resonate well with our team.
✨Tip Number 3
Practice your communication skills by role-playing scenarios where you need to liaise with different teams. This will help you feel more confident when discussing your ability to handle calls and emails professionally.
✨Tip Number 4
Think about challenges you've faced in previous roles and how you overcame them. Being able to discuss your problem-solving skills and contributions to process improvements will make you stand out.
We think you need these skills to ace Facilities Maintenance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a maintenance or facilities coordinator. Emphasize your organizational skills and any previous roles where you managed data entry or administrative tasks.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the responsibilities listed. Mention specific examples of how you've contributed to process improvements in past positions.
Highlight Communication Skills: Since excellent communication is key for this role, provide examples in your application that demonstrate your ability to liaise effectively with different teams and handle calls and emails professionally.
Showcase Proactivity: Illustrate your self-motivation and proactive approach in your application. Share instances where you identified challenges and implemented solutions independently.
How to prepare for a job interview at Hexagon Group
✨Show Your Organizational Skills
As a Facilities Maintenance Administrator, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in your previous roles.
✨Demonstrate Communication Proficiency
Since the role involves liaising with different teams, highlight your communication skills. Share instances where you effectively communicated complex information or resolved conflicts through clear dialogue.
✨Be Ready to Discuss Process Improvements
The job requires identifying challenges and providing solutions. Think of examples where you've contributed to process improvements in your past positions and be ready to share those insights during the interview.
✨Familiarize Yourself with CRM Software
Since you'll be updating spreadsheets and CRM software daily, it’s beneficial to familiarize yourself with common FM databases. If you have experience with specific tools, mention them and how they helped you in your previous roles.
