At a Glance
- Tasks: Support the Operations team with admin tasks and ensure smooth daily operations.
- Company: Join Hexagon, a global leader in digital reality solutions.
- Benefits: Flexible part-time hours, professional growth, and a dynamic work environment.
- Other info: Work in a fast-paced environment with opportunities for career advancement.
- Why this job: Be part of a pioneering team making an impact in the tech and marine industries.
- Qualifications: Strong organisational skills and experience in admin roles are essential.
The predicted salary is between 12 - 15 € per hour.
Hexagon Autonomous Solutions is seeking a highly organised and proactive part‑time Administration Assistant to provide approximately 20 hours per week administrative support to the Operations team. We provide a range of industry‑leading GNSS services and products to the Offshore Marine and Survey industry, where customer service is key to success. The role will primarily support the Operations Manager and a team of Account Managers with a range of general administrative tasks, helping to ensure smooth day‑to‑day operations and high levels of customer service. This is an ideal role for someone with strong organisational skills who enjoys supporting others and working in a fast‑paced, professional environment.
The Location: Hexagon is a global company with locations around the world. This position is located in Aberdeen, UK.
Responsibilities- Provide general administrative support to the Operations Manager and Account Management team
- Assist the team with day‑to‑day administrative tasks, including document preparation, data entry and invoicing
- Maintain and update customer records, files, and internal databases accurately
- Coordinate meetings, prepare agendas, and take minutes where required
- Handle incoming enquiries via email and phone, directing them appropriately
- Support the preparation of reports, presentations, and internal documents
- Assist with order processing, invoicing, and other operational paperwork as required
- Ensure filing systems are kept up to date and compliant with company procedures
- Provide ad‑hoc administrative support to the wider Operations team as needed
- Previous experience in an administrative or office support role
- Strong organisational and time management skills
- Conversational English, both written and oral
- Good attention to detail and accuracy
- Proficiency in Outlook, Excel and Word
- Ability to manage multiple tasks and priorities
- Experience supporting sales or account management teams
- Experience with Salesforce/CRM packages
- Knowledge of the energy, maritime, or technology sector
Administration Assistant employer: Hexagon Autonomous Solutions
Hexagon Autonomous Solutions is an exceptional employer, offering a dynamic work environment in Aberdeen where innovation meets collaboration. As part of a global leader in digital reality solutions, employees benefit from a strong focus on professional development, a supportive team culture, and the opportunity to contribute to cutting-edge technology that enhances efficiency and sustainability across various industries. With flexible part-time hours and a commitment to employee well-being, this role is perfect for those seeking meaningful work in a fast-paced, professional setting.
Contact Detail:
Hexagon Autonomous Solutions Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those working at Hexagon or similar companies. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Knowing about Hexagon's GNSS services will show you're genuinely interested and ready to contribute to the team.
✨Tip Number 3
Practice your organisational skills! During interviews, be ready to share examples of how you've managed multiple tasks effectively. This will highlight your fit for the Administration Assistant role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight your organisational skills and any relevant experience in administrative support. We want to see how you can help keep things running smoothly!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your attention to detail and how you thrive in fast-paced environments, just like we do at Hexagon.
Showcase Your Skills:Don’t forget to showcase your proficiency in Outlook, Excel, and Word. If you've got experience with CRM systems or supporting sales teams, let us know! We love seeing how your skills align with our needs.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at Hexagon Autonomous Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with the tasks mentioned in the job description, like document preparation and data entry. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be ready to share specific examples from your past experiences. Think about times when you successfully managed multiple tasks or improved a filing system. This will show them that you can handle the fast-paced environment they mentioned.
✨Brush Up on Your Tech Skills
Make sure you're comfortable using Outlook, Excel, and Word, as these are essential for the job. If you have experience with Salesforce or other CRM packages, highlight that too! Being tech-savvy will give you an edge and show that you can hit the ground running.
✨Prepare Questions About the Company
Research Hexagon Autonomous Solutions and their work in the GNSS services and products sector. Prepare thoughtful questions about their operations or recent projects. This shows your genuine interest in the company and helps you stand out as a proactive candidate.
