At a Glance
- Tasks: Manage HR systems and data, ensuring accuracy and supporting organisational change.
- Company: Hestia, a diverse and inclusive organisation dedicated to empowering individuals.
- Benefits: Competitive salary, commitment to diversity, and opportunities for personal growth.
- Other info: Join a supportive team that values lived experiences and promotes equality.
- Why this job: Make a real impact by providing workforce insights and improving HR processes.
- Qualifications: Experience in HR administration, strong IT skills, and a willingness to learn.
The predicted salary is between 31500 - 38500 £ per year.
At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence. Right now, we are looking for a HR Systems & Data Administrator to play a pivotal role in our HR Team.
In this role, you will support the effective management of Hestia's HR systems and people data, ensuring organisational structures, jobs, posts and reporting lines are accurately maintained within ResourceLink. Working closely with HR colleagues and HR Business Partners, you will provide high-quality workforce information to support organisational change and business needs.
You will help maintain the accuracy and integrity of people data through regular audits, reporting and data quality improvements. The role will also involve producing HR reports, supporting the administration and development of ResourceLink, and helping to implement more efficient processes, workflows and automation across the HR function.
You will play an important part in providing workforce insights, supporting managers and HR colleagues with organisational structure information, and ensuring all data is managed in line with data protection requirements and organisational policies.
What do I need to bring with me?
You'll need to be able to demonstrate the core skills this role requires as well as match our values and mission. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. We also value lived experience of the areas we support, so if you feel comfortable, please do mention this on your application.
You will have excellent communication and organisational skills, with the ability to manage a busy workload while maintaining a high level of accuracy and attention to detail. You will be a proactive problem-solver who can work both independently and collaboratively, while handling sensitive information with professionalism and confidentiality.
You will bring previous HR administration experience within a fast-paced environment, along with experience of using HR systems and producing reports from workforce data. Strong IT skills are essential, particularly in Microsoft Excel, including the use of pivot tables and VLOOKUPs. Experience of SQL and Microsoft automation tools, such as Power Automate, would be advantageous.
Interview Steps
We keep our interview process simple, so you know exactly what to expect.
- Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values. They will also tell you about all the great work we do!
- Face to face interview: Now you will have face to face interview with the hiring manager. Our interviews are value and competency based.
Don't be alarmed if there are other stages in the process, it's all part of the plan for some of our roles.
Our commitment to Equality, Diversity, and Inclusion
Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.
We are a disability confident employer
Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.
Safeguarding Statement
Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.
Important Information for Candidates
If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed. We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered.
Data & Systems Administrator in London employer: Hestia
Hestia is an exceptional employer that prioritises the well-being and professional development of its staff, offering a supportive work culture where collaboration and innovation thrive. As a Community Engagement Practitioner in Enfield, you will have the opportunity to make a meaningful impact on the lives of individuals with mental illness while benefiting from ongoing training and career advancement opportunities. Our commitment to employee growth, combined with a focus on person-centred care, makes Hestia a rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Data & Systems Administrator in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Hestia!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Hestia.
We think you need these skills to ace Data & Systems Administrator in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Hestia. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Hestia and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Hestia. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Hestia's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Hestia
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Hestia.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Hestia will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Hestia and how you would contribute to adapting HR strategies.
