HR Recruitment & Onboarding Administrator - City of London - Beaufort House

HR Recruitment & Onboarding Administrator

We are Hestia. We make a difference.

At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. We provide a range of services, including Domestic Abuse support, Modern Slavery assistance, Mental Health & Complex Needs care, and Criminal Justice. Our mission is to empower individuals to rebuild their lives and achieve independence.

The service you will work in….

This is a key role within the HR Service Centre where you will provide day-to-day administrative support to hiring managers and candidates. Whilst this role is mainly focused on Recruitment and Onboarding you will work with the wider HR Team to ensure we deliver a reliable service to all our customers. This role is fully office based Monday – Friday.

A day in this role looks like….

As a Recruitment & Onboarding Administrator at Hestia, you will play a crucial role in our HR Team. Your contributions will directly influence the lives of our service users, guiding them towards a path of empowerment and independence.

A day will never look the same and some of the things you can expect to do/be responsible for are:

• Provide hiring managers with support and advice on the recruitment processes and procedures whilst delivering a friendly and efficient service.
• Ensure that the Applicant Tracking System (ATS) is up to date and information added is correct.
• Monitor advertising expiry dates and collaborate with managers to identify those vacancies which may need extending and further support.
• Deliver training to colleagues and customers on the recruitment systems and processes.
• Produce and cascade internal communications relating to Recruitment.
• Ensuring all adverts are progressing inline with agreed KPI\’s.
• Responsible for monitoring company reviews on third party sites and responding to these in a timely manor
• Ensuring all adverts are advertising with the correct information such as salary, location etc.
• Ensuring all adverts that have ended are being actively progressed.
• Issuing employment offers as instructed by hiring managers.
• Communicate with candidates throughout the onboarding process to provide accurate updates on screening and information regularly.
• Provide hiring managers with support and advice on the onboarding processes and procedures whilst delivering a friendly and efficient service.
• Carry out all aspects of onboarding compliance such as, pre-employment meetings, reference checks, DBS Checks, right to work checks.
• Ensure all new starters added to HRIS system and complete onboarding documents
• Support Managers with the administrational candidates onboarding process.
• Issue ID cards to the employees.
• Ensure compliance against agreed time limits and processes with regards to onboarding to support payroll cut off dates.
• Issuing employment contracts and arranging candidate start dates.

Why Hestia?

Joining Hestia means more than just a job; it\’s an opportunity to be part of something bigger. We offer a supportive, inclusive and resolution driven work environment where your contributions are recognised and valued. As a member of our team, you will have the chance to grow both personally and professionally while making a lasting impact on the lives of those we serve.

We are looking for candidates who bring a combination of passion, expertise, and dedication to the table. To excel in this role, you should possess:

• At least 1 years\’ experience working in a Recruitment & Onboarding role.
• Familiar with Applicant Tracking Systems.
• Experience with providing an excellent candidate journey.
• Knowledge of compliance required in a health sector environment.
• Understanding of recruitment and selection laws.
• Excellent communication and written skills.
• Strong IT Skills including experience and ability to work in Excel and Word.
• Strong customer service skills.

Our commitment to Equality, Diversity, and Inclusion

Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.

We are a disability confident employer

Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.

Safeguarding Statement

Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.

Important Information for Candidates

If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed.

We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered.

Work Pattern: Flexi (Flexi hours Monday – Friday, Core hours 10am – 4pm, Bank holidays not inclusive in holiday allowance) Full-time, PermanentFull Time Equivalent Salary: £26,767.68