At a Glance
- Tasks: Support Directors by managing diaries, inboxes, and coordinating meetings.
- Company: Join a forward-thinking organisation with a focus on growth and collaboration.
- Benefits: Competitive salary, hybrid working, and opportunities for career progression.
- Other info: Embrace a supportive environment with a commitment to diversity and inclusion.
- Why this job: Be the vital link in a dynamic team and make a real impact.
- Qualifications: Experience in diary management and excellent communication skills required.
The predicted salary is between 31537 - 34434 £ per year.
About the Role
The Executive Business Support Officer will provide direct executive support to several Directors in the Resources Department. The role will act as the first point of contact for the Directors, managing their diaries and inboxes, understanding their working styles, and building effective relationships with senior officers across the organisation.
Responsibilities include:
- Managing diaries and inboxes for the Directors.
- Drafting agendas, collating board packs, maintaining forward plans and action logs, and minuting meetings.
- Representing the organisation and Directors professionally to internal and external stakeholders.
- Coordinating diary management across the Executive Support Hub to support effective business operations.
About You
The ideal candidate is enthusiastic, self‑motivated, professional, approachable, and has excellent team support and best practice skills.
Essential Qualifications and Experience:
- Experience in diary and inbox management with ability to prioritise issues and invites on behalf of Directors.
- Competent administrator with experience using Microsoft Office, including Excel.
- Excellent customer care skills and experience dealing with confidential and sensitive matters, acting as first point of contact and representing the organisation and Directors to stakeholders.
- Excellent prioritisation, time‑management and multitasking skills.
- Excellent written and verbal communication skills.
- Experience carrying out activities relating to event hire, equipment, catering and conferences attended by management boards.
Desirable:
- Knowledge or experience of working in a political environment, and of local government corporate objectives and current issues.
- Experience using MS Teams.
Other Information:
- Starting Salary: £31,537 (opportunity to progress to £34,434) per annum (pro rata for part time)
- Hours: 37
- Location: Stevenage with Hybrid working
- Contract Type: Fixed Term
We are a Disability Confident employer and guarantee an interview to anyone disclosing a disability whose application meets the minimum criteria for the post.
Executive Business Support Officer - Hybrid & Growth Path in Stevenage employer: Hertfordshire County Council
As an Executive Business Support Officer in Stevenage, you will thrive in a supportive and inclusive work culture that values professional growth and development. With a competitive salary and the flexibility of hybrid working, our organisation prioritises employee well-being while offering opportunities to engage with senior leadership and contribute to impactful projects. Join us to be part of a Disability Confident employer that champions diversity and fosters meaningful relationships across the organisation.
Contact Details:
Hertfordshire County Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Business Support Officer - Hybrid & Growth Path in Stevenage
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the organisation's culture and values. Tailor your responses to show how your skills align with their needs, especially in diary management and communication.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family, focusing on common questions for executive support roles. This will help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression and keep you top of mind.
We think you need these skills to ace Executive Business Support Officer - Hybrid & Growth Path in Stevenage
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in diary and inbox management. We want to see how your skills align with the role of Executive Business Support Officer, so don’t hold back on showcasing your relevant achievements!
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this role, ensure your application is clear and professional. We love a good story, so if you have examples of how you've effectively communicated with stakeholders, share them with us!
Highlight Your Organisational Skills:This role involves juggling multiple tasks, so let us know how you prioritise and manage your time. Share specific examples of how you've successfully managed diaries or coordinated events in the past – we’re all about those multitasking skills!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at Hertfordshire County Council
✨Know Your Directors
Before the interview, do some research on the Directors you'll be supporting. Understand their working styles and priorities. This will help you demonstrate how you can effectively manage their diaries and inboxes while aligning with their needs.
✨Showcase Your Admin Skills
Be ready to discuss your experience with diary management and Microsoft Office, especially Excel. Prepare examples of how you've successfully prioritised tasks and managed multiple responsibilities in previous roles. This will show that you're competent and ready for the demands of the job.
✨Communication is Key
Since you'll be the first point of contact for the Directors, highlight your excellent written and verbal communication skills. Practice articulating your thoughts clearly and confidently, as this will be crucial when representing the organisation to stakeholders.
✨Demonstrate Enthusiasm and Professionalism
The ideal candidate is enthusiastic and approachable. During the interview, convey your passion for the role and the organisation. Share examples of how you've maintained professionalism in challenging situations, especially when dealing with confidential matters.
