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For Companies At a Glance
- Tasks: Coordinate instrument hire, logistics, and support music events across Hertfordshire.
- Company: Join Hertfordshire County Council's Children's Services and make music accessible for all.
- Benefits: Permanent role with competitive salary and opportunities for professional growth.
- Why this job: Be part of a team that empowers young musicians and enriches the community.
- Qualifications: Driving licence, logistics experience, and strong organisational skills required.
- Other info: Dynamic role with a focus on music education and collaboration.
The predicted salary is between 27694 - 31022 £ per year.
The Instrument Coordinator role offers a permanent position within the Children’s Services Directorate, working across the county at a base location in Hatfield.
Job Details
- Starting Salary: £27,694 progressing to £31,022 per annum (pro rata for part time)
- Hours: 37.0 hours per week. Core hours Monday to Friday with some evening and weekend work required.
- Location: Countywide; base in Hatfield with travel across Hertfordshire.
- Contract Type: Permanent
- Directorate: Children’s Services
About The Team
Hertfordshire Music Service (HMS) supports children and young people across the county, helping them discover their unique musical voice through lessons, ensembles, and events. Our Music Voices vision aims to make music accessible and inclusive for all. The Instrument Coordinator sits within the Musical Progression team and works closely with colleagues to plan courses, concerts, events, and regional provision in schools and music centres.
About The Role
You will:
- Oversee the day-to-day operations of the Access to Instruments hire scheme, ensuring applications are actioned effectively and customer experience remains a priority.
- Maintain accurate records of instrument stock, location and condition using HMS systems.
- Coordinate logistics for instrument transport to schools, music centres and events across Hertfordshire where relevant.
- Coordinate internal and school-based instrument requests, working closely with colleagues to ensure each request aligns with available stock and logistics are planned effectively for safe and timely delivery.
- Carry out basic instrument checks and coordinate repairs where needed.
- Ensure safe handling and storage of instruments in line with health and safety standards.
- Work collaboratively with event and progression teams to meet instrument needs for rehearsals and performances.
- Contribute to longer-term planning for instrument stock to support HMS’s strategic goals.
About You
Essential:
- Full UK driving licence (Category B) and willingness to drive a van up to Luton size.
- Experience in logistics, stock control or similar operational roles.
- Strong organisational skills and attention to detail.
- Ability to communicate clearly and professionally with colleagues, schools and families.
- Competent IT skills, including Microsoft 365.
Desirable:
- Previous experience driving vans up to Luton size.
- Knowledge of musical instruments.
- Experience in instrument handling or repair.
- Knowledge of music education or similar service environments.
- Experience working with children and young people.
We welcome applications from candidates who currently reside in the UK with established proof of right to work documentation. We are not able to offer sponsorship at this time for this role.
Disability Confident
We are proud to be a Disability Confident employer and guarantee an interview to anyone disclosing a disability whose application meets the minimum criteria for the post.
Safeguarding
This role has been identified as requiring a Disclosure & Barring Service (DBS) check.
Driving Required
You will need the ability to drive and/or travel around Hertfordshire, either using your own mode of transport or a company car.
English Fluency
The ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post.
Instrument Coordinator employer: Hertfordshire County Council
Contact Detail:
Hertfordshire County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Instrument Coordinator
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on Hertfordshire Music Service and its mission. Understanding their vision will help you connect with the interviewers and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to logistics and stock control. Think about your past experiences and how they relate to the responsibilities of the Instrument Coordinator role. We want you to shine!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed logistics or stock in previous roles. This will demonstrate your ability to handle the day-to-day operations of the Access to Instruments hire scheme.
✨Tip Number 4
Don’t forget to ask questions! At the end of your interview, have a few thoughtful questions ready about the team or the role. This shows your enthusiasm and helps you figure out if it's the right fit for you. And remember, apply through our website for the best chance!
We think you need these skills to ace Instrument Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Instrument Coordinator role. We want to see how you can contribute to our mission at Hertfordshire Music Service!
Showcase Your Organisational Skills: Since this role involves logistics and stock control, be sure to provide examples of your organisational skills in your application. We love seeing how you’ve managed similar tasks in the past!
Communicate Clearly: Your ability to communicate effectively is key for this position. Use clear and professional language in your application to demonstrate your communication skills. Remember, we’re looking for someone who can connect with colleagues, schools, and families!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hertfordshire County Council
✨Know Your Instruments
Familiarise yourself with different musical instruments and their care. Being able to discuss your knowledge during the interview will show your passion for music and your suitability for the role.
✨Demonstrate Organisational Skills
Prepare examples of how you've successfully managed logistics or stock control in previous roles. Highlighting your organisational skills will reassure the interviewers that you can handle the day-to-day operations effectively.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. Since you'll be liaising with schools and families, showcasing your communication skills will be crucial in the interview.
✨Show Your Team Spirit
Be ready to discuss how you work collaboratively with others. The role involves working closely with colleagues, so sharing examples of teamwork will demonstrate that you're a good fit for the Musical Progression team.