At a Glance
- Tasks: Plan and deliver exciting music events and courses for young people across Hertfordshire.
- Company: Join Hertfordshire Music Service, a leading provider of musical opportunities for over 40 years.
- Benefits: Enjoy flexible working, travel opportunities, and the chance to work at iconic venues like the Royal Albert Hall.
- Other info: A full UK driving licence is required, and you'll need to undergo a DBS check.
- Why this job: Make a real impact on young people's lives through music while working in a vibrant, inclusive environment.
- Qualifications: Experience in logistics, strong communication skills, and a passion for music and youth engagement are essential.
The predicted salary is between 30000 - 42000 € per year.
Directorate: Childrens Services
About the team
For over 40 years, Hertfordshire Music Service (HMS) has delivered musical opportunities for young people throughout the county. The service is now one of the largest in the country, involving thousands of young people in regular musical activities with hundreds of HMS teachers. The HMS \'Musical Voices\' vision for 2020-30 aims to ensure all young people in Hertfordshire can discover their own unique musical voice and to make the service fully inclusive. To achieve this, HMS is transforming to meet the changing needs of young people over the next decade.
Working closely with colleagues in the Hertfordshire Music Service Progression team, the County Events & Courses Coordinator plays a key role in planning and delivering the County Youth Music programme, Hertfordshire Music Service events including the bi-annual Hertfordshire Schools\' Gala, the CPD programme, and termly exam days.
About the role
The postholder will be responsible for:
- Supporting planning and delivery of courses, concerts, and events across Hertfordshire and at venues like the Royal Albert Hall and during foreign tours, ensuring safe, inclusive, and enriching experiences.
- Coordinating with various venues to manage logistics and operations.
- Conducting site visits to assess venue suitability, safeguarding, accessibility, and technical needs.
- Preparing detailed schedules and itineraries, and sharing information with all stakeholders.
- Communicating with tutors and conductors to confirm availability and align on objectives.
- Providing clear and timely information to families and participants.
- Maintaining and updating the Hertfordshire Music Service Events Calendar.
- Supporting marketing efforts for concerts and events.
- Coordinating equipment needs with the instrument team.
- Working with the Progression Administrator to ensure accurate record-keeping.
- Managing staffing rotas and briefing teams for events.
- Supporting CPD training sessions and exam days, coordinating logistics for about 40 CPD sessions and 2-5 exam days per term.
- Managing the County Youth Music audition cycle, including application processes, scheduling, and communication.
- Travel across Hertfordshire and beyond, requiring a full UK driving licence and access to a vehicle.
Essential skills and experience include:
- Experience in coordinating complex schedules and logistics.
- Strong communication skills.
- Teamworking and flexibility.
- IT skills, including Microsoft 365 and data management systems.
Desirable skills include experience in event planning, working with children and young people, safeguarding, and knowledge of Hertfordshire Music Service. A willingness to drive a van for transporting instruments or equipment is also desirable. The role requires a DBS check and the ability to travel around Hertfordshire using personal or company transport. Fluency in English and the ability to communicate effectively with the public are essential.
#J-18808-LjbffrCounty Events & Courses Coordinator in Hatfield employer: Hertfordshire County Council
Hertfordshire Music Service is an exceptional employer dedicated to fostering musical talent in young people across the county. With a strong commitment to inclusivity and personal growth, employees benefit from a collaborative work culture that encourages creativity and professional development through various events and training opportunities. Working in a vibrant environment with access to prestigious venues like the Royal Albert Hall, staff can truly make a meaningful impact on the lives of young musicians while enjoying a supportive community.
Contact Detail:
Hertfordshire County Council Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land County Events & Courses Coordinator in Hatfield
✨Tip Number 1
Familiarise yourself with Hertfordshire Music Service and its initiatives. Understanding their 'Musical Voices' vision will help you align your application with their goals and demonstrate your commitment to inclusivity in music education.
✨Tip Number 2
Network with professionals in the music education sector, especially those involved with Hertfordshire Music Service. Attend local music events or workshops to make connections that could provide insights into the role and potentially lead to a recommendation.
✨Tip Number 3
Prepare to discuss your experience in coordinating events and managing logistics. Be ready to share specific examples of how you've successfully handled complex schedules and worked with diverse teams, as these skills are crucial for the role.
✨Tip Number 4
Showcase your communication skills during any interviews or informal discussions. Practice articulating your thoughts clearly and confidently, as effective communication with tutors, families, and participants is key to succeeding in this position.
We think you need these skills to ace County Events & Courses Coordinator in Hatfield
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in event coordination, logistics management, and working with children and young people. Use specific examples that demonstrate your skills in these areas.
Craft a Compelling Cover Letter:In your cover letter, express your passion for music and youth services. Mention how your background aligns with the goals of Hertfordshire Music Service and the specific responsibilities of the County Events & Courses Coordinator role.
Showcase Communication Skills:Since strong communication is essential for this role, provide examples in your application that illustrate your ability to communicate effectively with various stakeholders, including tutors, families, and venue staff.
Highlight IT Proficiency:Mention your experience with Microsoft 365 and any data management systems you have used. This will demonstrate your capability to handle the administrative aspects of the role efficiently.
How to prepare for a job interview at Hertfordshire County Council
✨Showcase Your Event Coordination Skills
Be prepared to discuss your previous experience in coordinating events and managing logistics. Highlight specific examples where you successfully planned and executed events, especially those involving multiple stakeholders.
✨Demonstrate Strong Communication Abilities
Since the role requires clear communication with tutors, families, and participants, be ready to provide examples of how you've effectively communicated in past roles. This could include handling difficult conversations or ensuring everyone is on the same page during an event.
✨Familiarise Yourself with Hertfordshire Music Service
Research the Hertfordshire Music Service and its initiatives, particularly the 'Musical Voices' vision. Understanding their goals and how you can contribute will show your genuine interest in the role and the organisation.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, especially in scenarios related to event planning and coordination. Think about potential challenges you might face in this role and how you would address them.
