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- Tasks: Provide executive support to the Director and Deputy Director of Public Health.
- Company: Join Hertfordshire County Council, a supportive and dynamic workplace.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Fixed term role with potential for secondment opportunities.
- Why this job: Make a real difference in public health while developing your skills.
- Qualifications: Experience in diary management and excellent communication skills required.
The predicted salary is between 31536 - 34433 £ per year.
Job Title: Executive Support Officer
Starting Salary: £31,537 (progression to £34,434 per annum, pro rata for part time)
Hours: 37 per week
Location: Stevenage / Hybrid
Contract Type: Permanent
Directorate: Resources
About The Team
Our Business Support Service is looking for a highly motivated, enthusiastic, and well‑organised Executive Support Officer, to provide direct executive support to two Directors within the Children’s Services Directorate. The position is permanent and supports both the Director of Inclusion & Skills and the Director of Education.
About The Role
You will act as the first point of contact for both Directors and manage their diaries and inboxes. You will work closely with each Director to understand their working styles and build relationships with senior officers throughout the organisation. The role includes supporting key meetings, drafting agendas, collating board packs, maintaining forward plans and action logs, and minute meetings. You will also work with internal and external stakeholders and partners, representing the organisation professionally.
About You
Ideal candidates are enthusiastic, self‑motivated, professional and approachable, consistently providing excellent team support and demonstrating best practice.
Essential
- Experience in complex diary and inbox management, prioritising issues and invitations on behalf of Directors.
- Competent administrator with strong working knowledge of Microsoft Office, including Excel and PowerPoint.
- Excellent customer care skills, handling confidential and sensitive matters, acting as the first point of contact for Directors and representing the organisation professionally.
- Highly effective at prioritising multiple tasks, managing time efficiently, and working under pressure with competing deadlines.
- Strong written and verbal communication skills.
- Experience carrying out activities relating to event hire, equipment, catering, and conferences attended by management boards.
Desirable
- Knowledge or experience of working within a political environment, with an understanding of local government corporate objectives and current issues.
- Proficient in using SharePoint and Microsoft Teams.
Additional Information
Disability Confident: Hertfordshire County Council is a Disability Confident employer and guarantees an interview to anyone disclosing a disability whose application meets the minimum criteria for the post.
English Fluency: The ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post. For applicants using a signed language, a sign language interpreter who speaks English to the required level of fluency will be provided.
We welcome applications from candidates who currently reside in the UK with established proof of right to work. We are not able to offer sponsorship at this time for this role.
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Business Executive Support Officer employer: Hertfordshire County Council
Contact Detail:
Hertfordshire County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Executive Support Officer
✨Tip Number 1
Get to know the role inside out! Familiarise yourself with the job description and think about how your skills match what they're looking for. This will help you stand out during interviews.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn to get the inside scoop on the company culture and expectations. A friendly chat can give you valuable insights that might just give you the edge.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to diary management, communication skills, and handling sensitive information. Role-playing with a friend can help you feel more confident.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the team at Hertfordshire County Council.
We think you need these skills to ace Business Executive Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Executive Support Officer role. Highlight your experience in diary and inbox management, as well as any relevant skills in Microsoft Office. We want to see how you can bring your unique flair to our team!
Showcase Your Skills: In your application, include specific examples that demonstrate your excellent customer care skills and ability to handle confidential matters. We love seeing how you've tackled challenges in the past, so don’t hold back!
Keep It Professional: Remember, you’ll be representing us! Make sure your written communication is clear, professional, and free of errors. A polished application shows us you’re serious about joining our team and can communicate effectively.
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s super easy, and you’ll find all the details you need to submit your CV and cover letter. Let’s get your application rolling!
How to prepare for a job interview at Hertfordshire County Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Executive Support Officer. Familiarise yourself with diary management, stakeholder communication, and the specific needs of the Director and Deputy Director of Public Health. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience with managing multiple tasks and prioritising effectively. Think of specific examples where you've successfully handled competing demands or tight deadlines. This will demonstrate your ability to thrive in a busy environment, which is crucial for this position.
✨Communicate Clearly and Professionally
Since excellent written and verbal communication skills are essential, practice articulating your thoughts clearly. You might even want to prepare a few key points about your previous experiences that highlight your customer care skills and professionalism. Remember, you'll be representing the organisation, so first impressions matter!
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, the challenges the Directors face, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the position is the right fit for you.