Legal Secretary - Employment in Hampshire

We have an exciting opportunity for a full-time Legal Secretary to join our Employment & Immigration Department. If you’re a proactive, detail-oriented professional with a 'can-do' attitude, and you're ready to be involved in all aspects of the department, we want to hear from you. In this role, you'll provide vital support to our Employment & Immigration Team, assisting with administrative tasks and supporting the team’s business development activities and events. We’re looking for someone with excellent typing speeds, organizational skills, and a strong desire to contribute to the department’s success.

About Herrington Carmichael: Herrington Carmichael LLP isn't your average law firm. We're an award-winning, Legal 500 ranked team known for our commitment to growth, fostering strong relationships, and our ambitious approach to providing full-service legal guidance for businesses, families, and individuals. We value collaboration and strive for excellence in everything we do.

The Opportunity:

• Provide high-level secretarial and administrative support to fee earners within the Employment Law team, assisting with a broad range of contentious and non-contentious employment matters for corporate and individual clients.
• Monitor and manage incoming correspondence (email, post, phone calls), ensuring timely responses or escalation to the appropriate fee earner as needed.
• Prepare, format, and amend a variety of legal documents such as employment contracts, settlement agreements, disciplinary and grievance correspondence, tribunal documentation, and consultancy agreements.
• Open, maintain, and close client files in accordance with firm policies and regulatory obligations, including anti-money laundering checks and KYC procedures.
• Liaise professionally with clients, barristers, HR professionals, and other external stakeholders to coordinate case matters and maintain effective communication.
• Maintain and update matter progress reports, case trackers, and tribunal timetables to support fee earner visibility on deadlines and key milestones.
• Assist with the preparation and collation of bundles for Employment Tribunal hearings, including pagination, indexing, and document verification.
• Manage diaries, schedule internal and external meetings, and monitor critical dates and limitation periods to ensure deadlines are met.
• Organise travel, conference calls, client seminars, and CPD-related registrations for fee earners where required.
• Draft and process invoices, liaising with the accounts team to monitor funds on account and address billing queries promptly.
• Maintain up-to-date knowledge of employment law procedures and departmental best practices to deliver efficient and accurate administrative support.
• Support the Employment Team Operations Manager with secretarial and administrative projects as needed.

Skills and Experience:

• Previous experience as a Legal Secretary or Legal Assistant within an Employment Law or Litigation department.
• Understanding of employment law processes, including tribunal procedures, ACAS protocols, and typical client advisory workflows.
• Strong document and file management skills with high attention to detail and accuracy in document preparation and formatting.
• Confident in liaising with clients and third parties, demonstrating professionalism, discretion, and excellent interpersonal communication.
• Highly organised with the ability to prioritise workload and manage competing tasks in a fast-paced legal environment.
• Familiarity with legal compliance requirements, including AML and GDPR, and experience handling confidential and sensitive material.
• Proficient in the use of digital dictation tools, case management systems, and Microsoft Office (Word, Excel, Outlook).
• A collaborative team player with a proactive attitude and willingness to provide support across the wider team where needed.

The Perks:

• Competitive salary based on experience.
• Support Staff Bonus.
• Free car parking for your convenience.
• Comprehensive benefits package including a pension, enhanced maternity and paternity pay, 25 days holiday plus an additional day for Christmas closure and Perkbox benefits.
• The opportunity to learn and grow within a supportive and dynamic team.

Ready to Make a Difference? We’re looking for someone who is passionate about providing exceptional service, excited to be part of a winning team, and embraces our core values of Growth, Relationships, Ambition, Collaboration, and Excellence. If that sounds like you, please apply via our website!

Herrington Carmichael is dedicated to fostering a workplace that celebrates diversity and promotes equal opportunities for all, regardless of race, ethnicity, gender, age, sexual orientation, disability, religion, or any other characteristic protected by law. We are committed to fair and transparent recruitment processes. Reasonable adjustments for applicants with disabilities are available upon request. We believe that a diverse and inclusive workforce drives innovation and success.