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- Tasks: Provide executive-level administrative support and coordinate activities for the Supply Chain team.
- Company: Join Herr Foods Inc., a recognised leader in quality snacks and wellness programs.
- Benefits: Enjoy medical, dental, vision insurance, 401k contributions, paid time off, and tuition reimbursement.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to impactful projects.
- Qualifications: Associates degree required; advanced MS Office skills and 3-5 years of related experience preferred.
- Other info: Work in a supportive environment with opportunities for growth and development.
The predicted salary is between 28800 - 43200 £ per year.
Executive Administrative Assistant, Supply Chain
Department: Corporate
Employment Type: Full Time
Location: Nottingham, PA
Description
- SCHEDULE: Monday-Friday approximately 40+ hours a week
- BENEFITS: This position is full-time benefit eligible, elective benefits include:
- Medical, dental, hearing and vision insurance.
- Everside Health Clinic – a premier on-site healthcare provider. A separate entity from Herr\’s, located at our Nottingham, PA facility. This facility ensures easy access to tailored healthcare services, preventative care, wellness programs, for employees on any medical plan
- Opportunity to contribute to a 401k, company profit sharing.
- Paid vacation, holiday and sick time.
- Paid Employee referral program.
This role has the primary responsibility of coordinating and providing executive level administrative support.
Qualifications:
- Associates degree required, Bachelors preferred.
- Advanced MS Office Suite required in order to apply basic analytics for review in decision making processes, to recommend improvements or create presentation of impact of analysis.
- 3-5 years related experience required. Executive administrative support experience a plus.
- Demonstrated experience with attention to detail and excellent organization skills.
- Demonstrated experience to work independently or as a team.
- Exemplary customer service skills and communication.
- Recognized as one who is proactive in problem-solving and works towards creative solutions.
- Ability to effectively present information in one-on-one and small group situations to internal/external customers.
- Requires strong problem-solving ability and strong analytic skills.
- Performs work required for this position in an office environment.
- Remains sedentary for moderate to extended periods of time.
- Required to us a computer monitor, keyboard, and mouse for extended periods of time.
- Ability to lift up to 20 pounds on occasion.
Key Responsibilities
- Coordinates activities and schedule for SVP, Supply Chain and other Executives as needed.
- Drafts letters, presentations and other materials establishing the appropriate framework and format.
- Provides advanced level administrative support for department. Triages phone calls and prioritizes correspondence. Researches and resolves moderately complex customer problems and concerns.
- Assists with budget development and spending. Prepares monthly reports and analysis and makes projections. Leads in organizing and coordinating annual budgeting process.
- Coordinates and serves on committees, preparing and disseminating agendas, action items, etc.
- Arranges and coordinates travel plans, compiles, and submits travel expense reports.
- Establishes and initiates follow-up systems for department projects and assignments.
- Researches and investigates purchase and/or delivery issues.
- Investigates and resolves problems or concerns with vendors for material/product defects, delivery shortages or invoice discrepancies.
- Assists in development of department specific documents such as SOPS.
- Coordinates, organizes and manages project plans for teams within the Supply Chain team.
- Manages purchasing and inventory of department ‘s office supplies.
- Creates and maintains intermediate to advanced/ complex spreadsheets and databases and prepares reports, tables, and charts.
- Creates specialized department reports, providing executive summaries for review and analysis.
- Assists in creation and processing RFP bids in multiple areas
- Prepares specification requests for quotation and/or bids in Excel and sends to suppliers including creating comparison spreadsheets for review; prepares supplier contract documentation.
- Analyzes reports, problem solves, and direct action based on reviewed data.
- Cultivates positive professional relationships at all levels and with a diverse audience.
- Communicates and collaborates effectively while striving for the highest possible outcomes for customers and our organization.
- Develops and maintains strong working relationships with internal and external customers.
- Works proactively to identify problems and craft creative solutions.
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Executive Administrative Assistant, Supply Chain employer: Herr Foods Inc.
Contact Detail:
Herr Foods Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrative Assistant, Supply Chain
✨Tip Number 1
Familiarise yourself with the Supply Chain industry and its specific challenges. Understanding the nuances of supply chain management will help you speak confidently about how your skills can contribute to the team.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Brush up on your MS Office skills, especially Excel. Being able to demonstrate your proficiency in creating complex spreadsheets and reports will set you apart from other candidates.
✨Tip Number 4
Prepare examples of your problem-solving abilities and customer service experiences. Be ready to discuss specific situations where you've successfully navigated challenges, as this role requires strong analytical and interpersonal skills.
We think you need these skills to ace Executive Administrative Assistant, Supply Chain
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that align with the Executive Administrative Assistant role. Emphasise your proficiency in MS Office Suite and any previous administrative support roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and problem-solving abilities. Mention specific examples of how you've successfully managed executive schedules or resolved complex issues in past roles.
Highlight Relevant Experience: In your application, clearly outline your 3-5 years of related experience. Include any specific achievements or projects that demonstrate your organisational skills and ability to work independently or as part of a team.
Showcase Communication Skills: Since exemplary customer service and communication are key for this role, provide examples in your application of how you've effectively communicated with diverse audiences and built positive professional relationships.
How to prepare for a job interview at Herr Foods Inc.
✨Showcase Your Organisational Skills
As an Executive Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules, coordinated events, or managed projects. This will show the interviewers that you have the skills they are looking for.
✨Familiarise Yourself with MS Office Suite
Since advanced MS Office skills are a requirement for this role, make sure you're comfortable using Excel, PowerPoint, and Word. Brush up on creating complex spreadsheets and presentations, as you may be asked to demonstrate your proficiency during the interview.
✨Prepare for Problem-Solving Scenarios
The job description highlights the need for strong problem-solving abilities. Think of specific challenges you've faced in previous roles and how you resolved them. Be ready to discuss these scenarios in detail, focusing on your thought process and the outcomes.
✨Emphasise Your Communication Skills
Effective communication is key in this position. Be prepared to discuss how you've built relationships with colleagues and clients in the past. You might also want to practice articulating your thoughts clearly, as you may need to present information during the interview.
