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For Companies At a Glance
- Tasks: Ensure accurate inventory data and streamline systems for a growing nursery furniture company.
- Company: Join a family-owned brand with over 30 years of experience in nursery furniture.
- Benefits: Flexible working arrangements, including remote work on Fridays.
- Other info: Opportunity for contract extension and career development in a dynamic environment.
- Why this job: Be part of a critical growth phase and make a real impact on inventory management.
- Qualifications: Experience with NetSuite and OrderWise, plus strong Excel skills.
The predicted salary is between 30000 - 40000 £ per year.
About Tutti Bambini
Tutti Bambini is a family‑owned nursery furniture company founded over 30 years ago by Michael and Debra Samuel. The brand supports new parents with versatile, value‑driven, and safe nursery furniture and has grown to feature in many UK nurseries. Tutti Bambini was acquired by Heroes in 2023 and is now part of Heroes’ family of brands.
About the Role
We are looking for a detail‑oriented Inventory & Systems Coordinator to join our team during a critical phase of growth, for a 6‑month contract with potential extension. You will bridge our Product Information Management (Salsify), Enterprise Resource Planning (NetSuite), and Warehouse Management System (OrderWise). Your primary mandate is to ensure system data reflects physical reality, reconciling discrepancies and establishing a robust weekly "source of truth." This role requires disciplined, repetitive data stewardship and the ability to identify and solve root causes of inventory inaccuracies.
Responsibilities
- Serve as the internal point of contact for inventory data accuracy and help document standard operating procedures (SOPs) for inventory management.
- Ensure product master data is accurately replicated and maintained across Salsify, NetSuite, and OrderWise.
- Execute manual data entry to keep systems aligned while we transition to full automation.
- Perform daily/weekly health checks on cross‑system product information (descriptions, dimensions, pricing, and classifications).
- Lead the weekly reconciliation process between OrderWise (WMS) and NetSuite (ERP) and verify against physical counts in the warehouse.
- Identify and rectify discrepancies in inventory transactions (receipts, stock moves, shipments).
- Drive the cross‑functional workflow to ensure all warehouse and purchasing activities are "cut off" and synced at the designated weekly deadline.
- Partner with warehouse and procurement teams to investigate why discrepancies occur and implement long‑term preventative measures.
- Work closely with our Process Engineer to refine the weekly cut‑off workflow and phase out manual data entry points as integrations are completed.
About You
- Demonstrable experience working with NetSuite and OrderWise (or comparable systems).
- Advanced Excel skills, including VLOOKUPs, Pivot Tables, and Power Query for data comparison.
- Analytical mindset capable of connecting transaction errors in the WMS to the corresponding financial impact in the ERP.
- High degree of accuracy; you notice a SKU count off by one before others do.
- Strong communication skills and comfort working across departments to enforce new workflows and resolve data gaps.
Location
Split time between the London office in Whestone (North Finchley) and the warehouse in Milton Keynes, with one day per week working from home (Fridays).
Contract type
6‑month contract with potential extension.
Inventory & Systems Coordinator - 6 months contract employer: Heroes
Contact Detail:
Heroes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Inventory & Systems Coordinator - 6 months contract
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Tutti Bambini or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of inventory systems like NetSuite and OrderWise. Show us you know your stuff and can talk confidently about how you’d tackle discrepancies and data accuracy.
✨Tip Number 3
Don’t just wait for job alerts! Regularly check our website for new opportunities. Sometimes the best roles are posted directly there before they hit the big job boards.
✨Tip Number 4
Follow up after your interview with a thank-you note. It’s a simple gesture that shows your enthusiasm for the role and keeps you fresh in our minds as we make decisions.
We think you need these skills to ace Inventory & Systems Coordinator - 6 months contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Inventory & Systems Coordinator role. Highlight your experience with NetSuite and OrderWise, and don’t forget to showcase your advanced Excel skills. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your analytical mindset and how you’ve tackled inventory discrepancies in the past. Let us know how you can contribute to our growth!
Showcase Your Attention to Detail: Since this role requires a high degree of accuracy, make sure to highlight examples where your attention to detail made a difference. Whether it’s catching a SKU count error or improving data processes, we want to hear about it!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Heroes
✨Know Your Systems
Make sure you brush up on your knowledge of NetSuite and OrderWise, as well as any comparable systems. Be ready to discuss how you've used these tools in the past and how they relate to inventory management. This will show that you're not just familiar with the systems but can also leverage them effectively.
✨Show Your Analytical Skills
Prepare examples that highlight your analytical mindset. Think about times when you've identified discrepancies in data and how you resolved them. Being able to connect transaction errors to their financial impact will be crucial, so have a few stories ready that demonstrate this ability.
✨Communicate Clearly
Since this role involves working across departments, practice articulating your thoughts clearly and concisely. You might be asked how you would enforce new workflows or resolve data gaps, so think about how you can convey your ideas effectively to different teams.
✨Demonstrate Attention to Detail
During the interview, emphasise your high degree of accuracy and attention to detail. Share specific instances where your keen eye for detail made a difference, like catching a SKU count error. This will reassure them that you can maintain the integrity of their inventory data.