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- Tasks: Support the Transformer Services department with administrative tasks and enhance daily operations.
- Company: Join a leading engineering services company focused on teamwork and innovation.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Why this job: Be part of a dynamic team making a real impact in the engineering sector.
- Qualifications: 5 years of office experience and strong skills in ERP systems and Microsoft Excel.
- Other info: Opportunity for career growth and involvement in exciting projects.
The predicted salary is between 30000 - 42000 £ per year.
The Office Coordinator will provide comprehensive administrative support to the Transformer Services department, covering both business and project-related activities. The role works closely with the existing office team to enhance day-to-day operations and ensure smooth departmental performance.
The post holder will:
- Ensure finished goods meet design specifications and regulatory standards.
- Support compliance with Quality, Environmental and Health & Safety standards.
- Contribute to continuous improvement initiatives.
- Maintain high levels of customer satisfaction.
Main Responsibilities:
- Process timesheets and allocate hours appropriately.
- Track, approve, and process employee expenses in coordination with Accounts.
- Maintain document control systems.
- Coordinate meetings, prepare agendas, record minutes, and track action plans.
- Perform accurate data entry and record keeping.
- Monitor and track PAT testing and calibration schedules.
- Manage travel and hotel bookings for site-based operatives and office staff.
- Support departmental improvement projects.
Project Administration Duties:
- Process incoming customer orders.
- Raise and coordinate purchase orders with suppliers.
- Create and maintain project documentation, including work programmes and schedules.
- Liaise with internal and external stakeholders for required information.
- Assist in preparation of documentation for project start-up and completion.
- Develop and improve administrative processes for efficiency.
- Take responsibility for assigned projects and tasks.
General Responsibilities:
- Carry out additional reasonable duties as directed by the Line Manager or Management Team.
- Promote teamwork and cooperation across all depots and the wider Winder Power group.
- Safeguard company assets.
- Treat colleagues and customers professionally and respectfully.
- Act in the best interests of the company at all times.
- Work responsibly to ensure safe working practices.
- Follow all Health, Safety, Quality and Environmental procedures.
Qualifications & Skills:
- Minimum 5 years’ experience within an office environment.
- Experience within the engineering services industry.
- Proficiency in ERP systems (preferably EFACS).
- Strong Microsoft Excel skills.
Office Coordinator in Rothwell employer: Hernshead Recruitment Ltd
Contact Detail:
Hernshead Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in Rothwell
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering services industry and let them know you're on the hunt for an Office Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their compliance standards and continuous improvement initiatives. This will show that you're genuinely interested and ready to contribute to their success.
✨Tip Number 3
Practice your organisational skills! Since the role involves coordinating meetings and managing schedules, consider setting up mock scenarios where you demonstrate your ability to juggle multiple tasks efficiently. This will help you shine during interviews.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and keep track of your progress. Plus, it shows you're keen on joining our team and ready to dive into the Office Coordinator role.
We think you need these skills to ace Office Coordinator in Rothwell
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative support experience and any relevant projects you've worked on that align with the Office Coordinator role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Office Coordinator position. Share specific examples of how you've contributed to team success and improved processes in your previous roles.
Showcase Your Skills: Don’t forget to mention your proficiency in ERP systems and Microsoft Excel. We love seeing candidates who can demonstrate their technical skills, especially if they relate to the engineering services industry.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Hernshead Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the responsibilities listed in the job description, especially around administrative support and project coordination. This will help you demonstrate how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since the role involves managing multiple tasks like processing timesheets and coordinating meetings, be ready to share examples of how you've successfully handled similar responsibilities in the past. Use specific instances to highlight your organisational prowess and attention to detail.
✨Prepare for Behavioural Questions
Expect questions that assess your ability to work in a team and handle challenges. Prepare answers using the STAR method (Situation, Task, Action, Result) to illustrate your problem-solving skills and how you contribute to a positive work environment.
✨Demonstrate Your Tech Savvy
With the need for proficiency in ERP systems and strong Excel skills, be prepared to discuss your experience with these tools. If possible, bring examples of reports or documents you've created to showcase your capabilities and how they can benefit the company.