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- Tasks: Support the Transformer Services department with admin tasks and enhance daily operations.
- Company: Join a leading engineering services company focused on quality and safety.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Dynamic role with a focus on continuous improvement and teamwork.
- Why this job: Be a key player in improving processes and ensuring customer satisfaction.
- Qualifications: 5 years of office experience, preferably in engineering services, and ERP system knowledge.
The predicted salary is between 30000 - 40000 £ per year.
The Office Coordinator will provide comprehensive administrative support to the Transformer Services department, covering both business and project-related activities. The role works closely with the existing office team to enhance day-to-day operations and ensure smooth departmental performance.
The post holder will:
- Ensure finished goods meet design specifications and regulatory standards.
- Support compliance with Quality, Environmental and Health & Safety standards.
- Contribute to continuous improvement initiatives.
- Maintain high levels of customer satisfaction.
All duties must be carried out in accordance with:
- ISO 9001:2015 (Quality)
- ISO 14001:2018 (Environmental)
- ISO 45001:2018 (Health & Safety)
Main Responsibilities
Business Administration Duties
- Process timesheets and allocate hours appropriately.
- Track, approve, and process employee expenses in coordination with Accounts.
- Maintain document control systems.
- Coordinate meetings, prepare agendas, record minutes, and track action plans.
- Perform accurate data entry and record keeping.
- Monitor and track PAT testing and calibration schedules.
- Manage travel and hotel bookings for site-based operatives and office staff.
- Support departmental improvement projects.
Project Administration Duties
- Process incoming customer orders.
- Raise and coordinate purchase orders with suppliers.
- Create and maintain project documentation, including work programmes and schedules.
- Liaise with internal and external stakeholders for required information.
- Assist in preparation of documentation for project start-up and completion.
- Develop and improve administrative processes for efficiency.
- Take responsibility for assigned projects and tasks.
General Responsibilities
- Carry out additional reasonable duties as directed by the Line Manager or Management Team.
- Follow all Health, Safety, Quality and Environmental procedures.
Qualifications & Skills
- Minimum 5 years’ experience within an office environment.
- Experience within the engineering services industry.
- Proficiency in ERP systems (preferably EFACS).
Office Coordinator in Leeds employer: Hernshead Recruitment Ltd
Contact Detail:
Hernshead Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering services industry and let them know you're on the hunt for an Office Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their compliance standards, like ISO 9001 and ISO 14001. This shows you're genuinely interested and ready to contribute to their continuous improvement initiatives.
✨Tip Number 3
Practice your organisational skills! Since the role involves coordinating meetings and managing documentation, consider creating a mock schedule or document control system. This will help you demonstrate your abilities during interviews.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join our team. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start.
We think you need these skills to ace Office Coordinator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Coordinator role. Highlight your experience in administrative support and any relevant skills that match the job description. We want to see how you can contribute to our team!
Showcase Your Skills: Don’t forget to showcase your proficiency in ERP systems and any experience in the engineering services industry. We love seeing candidates who can hit the ground running, so let us know what you've got!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role. Let your personality shine through!
Apply Through Our Website: Finally, make sure to apply through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hernshead Recruitment Ltd
✨Know Your Stuff
Make sure you understand the key responsibilities of the Office Coordinator role. Familiarise yourself with ISO standards mentioned in the job description, as well as the specific administrative tasks like processing timesheets and managing travel bookings. This will show that you're serious about the position.
✨Showcase Your Experience
With a minimum of 5 years in an office environment, be ready to share specific examples from your past roles. Highlight your experience in the engineering services industry and how you've contributed to improving processes or maintaining compliance with quality and safety standards.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, ongoing projects, and how success is measured in the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
✨Be Organised
As an Office Coordinator, organisation is key. Bring a notebook or digital device to jot down important points during the interview. This will help you keep track of what’s discussed and demonstrate your organisational skills right from the start.