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For Companies At a Glance
- Tasks: Support real estate projects with admin tasks and hands-on coordination.
- Company: Join a leading retail company focused on luxury goods.
- Benefits: Competitive salary, career growth, and a dynamic work environment.
- Why this job: Be part of exciting store developments and make a real impact.
- Qualifications: Experience in admin or project coordination, strong communication skills required.
- Other info: Onsite role in London with opportunities for professional development.
The predicted salary is between 30000 - 35000 £ per year.
We are recruiting for a Real Estate Admin and Projects Coordinator to join the team on a 12-month fixed contract.
Location: Head Office, London, England, United Kingdom – 5 days a week onsite, with regular visits to stores.
Salary: £30,000 – £35,000 per annum.
Role Mission
This role combines administrative support with hands-on project coordination, ensuring smooth operations across maintenance projects, store development and refurbishments. Working in close partnership with the Real Estate team, this position requires strong communication skills, the ability to balance administration tasks with site presence to support project delivery, compliance and reporting. The position supports HGB’s vision to achieve the highest standards in our stores in terms of store appearance and functioning.
Key Responsibilities
- Administrative Support
- Process and track purchase orders and invoices, ensuring accurate financial administration in line with company policies, for both F&M and Construction projects.
- Maintain organised records of contracts, supplier documentation, and project files.
- Provide general administrative assistance to the Real Estate department, including scheduling, document preparation, and meeting coordination.
- Assist in new contractors and suppliers set up on the financial system.
- Project Coordination
- Consolidate and assist in the coordination of minor store refurbishments and maintenance projects from planning to completion.
- Liaise with internal stakeholders, consultants, and contractors to ensure smooth communication and timely delivery of tasks.
- Support on-site activities, including snagging inspections, compliance checks, and progress reporting.
- Participate in the rectification process of build defects and site handover.
- Monitor project timelines and flag risks or delays to the project manager or team.
- Contribute to the preparation of project documentation, reports, and presentations.
- Attend store visits when needed and report on works requests.
- Health, Safety & Compliance
- Support the F&M team with Health & Safety documentation and ensure contractor compliance with site requirements.
- Assist with the administration of permits, risk assessments, and compliance records.
- Actively participate in ensuring that all works meet company standards and legal obligations.
- Work closely with the Real Estate team, Store Operations, Visual Merchandising, and external partners to support project delivery.
- Act as a reliable point of contact for contractors and suppliers regarding administrative queries and site coordination.
- Provide occasional on-site support during out-of-hours works, when required, to ensure project milestones are met.
About You
- Experience in administration and/or project coordination, ideally within real estate, construction, or retail environments.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Confident with financial administration (purchase orders, invoices, budgeting).
- Excellent attention to detail, with strong record-keeping and reporting skills.
- Strong communication and interpersonal skills to liaise with diverse stakeholders.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project management tools such as MS Project or Planner.
- Highly organised, proactive, and adaptable.
- Strong sense of responsibility and accountability.
- Hands-on and willing to be present on-site as needed to support project activities.
- Team player with a collaborative and solution-focused mindset.
Seniority level: Associate
Employment type: Full-time
Job function: Project Management and Administrative
Industries: Retail, Luxury Goods and Jewellery
Real Estate Project Coordinator employer: Hermès
Contact Detail:
Hermès Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Real Estate Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the real estate and project management sectors. Attend industry events or join online forums to connect with potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Show off your skills! When you get the chance to meet hiring managers, whether at a networking event or an interview, be ready to discuss your experience in administration and project coordination. Use specific examples to demonstrate how you've successfully managed multiple priorities.
✨Tip Number 3
Be proactive! If you see a company you're interested in, don’t wait for them to post a job. Reach out directly through our website, express your interest, and ask if they have any upcoming opportunities. It shows initiative and can set you apart from other candidates.
✨Tip Number 4
Prepare for on-site discussions! Since this role involves hands-on project coordination, be ready to talk about your experience with site visits and compliance checks. Highlight your ability to communicate effectively with contractors and stakeholders to ensure smooth project delivery.
We think you need these skills to ace Real Estate Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Real Estate Project Coordinator role. Highlight any relevant admin or project coordination experience, especially in real estate or retail environments.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific projects you've worked on and how they relate to the responsibilities outlined in the job description.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application showcases your ability to liaise with various stakeholders. Use clear and concise language, and don’t forget to proofread for any errors!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Hermès
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around project coordination and administrative support. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured timely delivery, as this will demonstrate your capability to handle the demands of the position.
✨Communicate Effectively
Strong communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. During the interview, be sure to listen actively and respond thoughtfully to questions. You might even want to prepare a few questions of your own to ask about team dynamics or project management processes.
✨Demonstrate Your Hands-On Approach
This position requires a hands-on presence on-site, so be prepared to discuss your willingness to engage directly with projects. Share any relevant experiences where you’ve been involved in site activities or inspections, and highlight your proactive attitude towards ensuring compliance and quality standards.
