Construction Projects Coordinator in London

Overview We are recruiting for a Construction Projects Coordinator to join the team on a 12-month fixed contract. Please note this role is based in our Head Office, 5 days a week onsite, with regular visits to stores.Role MissionThis role combines administrative support with hands-on project coordination, ensuring smooth operations across maintenance projects, store development and refurbishments. Working in close partnership with Facilities and Maintenance team, this position requires strong communication skills, the ability to balance administration tasks with site presence to support project delivery, compliance and reporting.The position supports HGB\’s vision to achieve the highest standards in our stores in terms of store appearance and functioning.Key ResponsibilitiesAdministrative Support Process and track purchase orders and invoices, ensuring accurate financial administration in line with company policies, for both F&M and Construction projects.Maintain organised records of contracts, supplier documentation, and project files.Provide general administrative assistance to the Real Estate department, including scheduling, document preparation, and meeting coordination.Assist in new contractors and suppliers set up on financial systemProject Coordination Consolidate and assist in the coordination of minor store refurbishments and maintenance projects from planning to completion.Liaise with internal stakeholders, consultants, and contractors to ensure smooth communication and timely delivery of tasks.Support on-site activities, including snagging inspections, compliance checks, and progress reporting.Participate in rectification process of build defects and site handoverMonitor project timelines and flag risks or delays to the project manager or teamContribute to the preparation of project documentation, reports, and presentationsAttend store visits when needed and report on works requestsHealth, Safety & Compliance Support the F&M team with Health & Safety documentation and ensure contractor compliance with site requirementsAssist with the administration of permits, risk assessments, and compliance recordsActively participate in ensuring that all works meet company standards and legal obligationsWork closely with the Real Estate team, Store Operations, Visual Merchandising, and external partners to support project deliveryAct as a reliable point of contact for contractors and suppliers regarding administrative queries and site coordinationProvide occasional on-site support during out-of-hours works, when required, to ensure project milestones are metAbout you Experience in administration and/or project coordination, ideally within project management in construction within high end hospitality or retail environmentsDegree or training in architecture or construction/ building engineeringStrong organisational skills with the ability to manage multiple priorities and deadlinesConfident with financial administration (purchase orders, invoices, budgeting)Excellent attention to detail, with strong record-keeping and reporting skillsStrong communication and interpersonal skills to liaise with diverse stakeholdersProficiency in Microsoft Office (Excel, Word, PowerPoint) and project management tools such as MS Project or PlannerHighly organised, proactive, and adaptableStrong sense of responsibility and accountabilityHands-on and willing to be present on-site as needed to support project activitiesTeam player with a collaborative and solution-focused mindset

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