At a Glance
- Tasks: Support the Director with diary management, meetings, and exciting events across London.
- Company: Heritage of London Trust, a charity known for innovative heritage projects.
- Benefits: Competitive salary, flexible working hours, and a vibrant team environment.
- Other info: Hybrid role with opportunities to learn about London and its diverse communities.
- Why this job: Join a dynamic team and make a real impact on London's heritage and community engagement.
- Qualifications: 2+ years as a PA/EA, excellent organisational skills, and a passion for heritage.
The predicted salary is between 40000 - 40000 £ per year.
Reports to: Director
Salary: £40k per annum
Full time but 4 days per week will be considered.
Are you an organised, proactive professional with a love of London? We are seeking a confident and capable Assistant to the Director with a minimum of 2 years’ PA or EA experience. The role will involve managing a busy diary, coordinating meetings, providing high-level support to the Director and helping with bespoke stakeholder events.
Heritage of London Trust is a charity with an outstanding reputation for innovative heritage projects, involving communities all over the city. The Assistant to the Director role is at the heart of the organisation and you will provide trusted, high-level support as well as support communications with key stakeholders and donors. This role demands excellent judgement, discretion, and organisational skills, and someone operating with confidence and credibility across a broad landscape. You need to bring professionalism and precision while cultivating strong relationships. You will enjoy planning and have a talent for creative solutions. A proactive mindset and a willingness to roll up your sleeves are essential. Practical skills will be key: you will arrange meetings and visits and confidently assist with the planning and delivery of our many VIP events and project launches around London. Communication skills are also vital: you’ll be communicating regularly with a wide range of stakeholders and donors. This is a fun job, full of variety and a great long-term opportunity for the right candidate. It offers a fantastic chance to build your knowledge of London and its people. You will work alongside a small dynamic team in high quality co-working offices in Victoria. The role is hybrid with work in the office 3 days a week.
Key responsibilities:
- Gatekeeper and PA support for the Director – diary management, logistics and travel.
- Efficient inbox management.
- Prepare relevant information and briefing materials for meetings.
- Helping coordinate the organisation and delivery of indoor and outdoor VIP and public events, including project launches, private lunches and dinners, talks and tours.
- Maintaining accurate and up-to-date records on our donor database, e-Tapestry.
- Managing basic accounts, HR functions and contributing to the continuous improvement of administrative processes and systems.
Essential skills/interests required:
- Excellent and proven track record as an Executive Assistant or Personal Assistant for senior executives.
- Basic understanding of charity governance.
- Exceptional organisational, time-management, and multitasking skills with a keen eye for detail.
- Polished verbal and written communication skills.
- Excellent IT skills, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Experience of using a CRM database is desired, but not essential.
- A flexible and proactive approach, good under pressure.
- Good business sense and good judgement.
- Friendly and reliable with a strong work ethic.
- An interest in heritage, the arts and creative engagement for young people.
- A generally comprehensive understanding of London and enthusiasm for learning more.
Heritage of London Trust is an equal opportunities employer. We embrace the diversity of the communities we work in and welcome and encourage job applications from people of all backgrounds.
Assistant to the Director in London employer: HERITAGE OF LONDON TRUST
Heritage of London Trust is an exceptional employer, offering a vibrant work culture that values creativity and community engagement. With a focus on innovative heritage projects across London, employees enjoy meaningful work that directly impacts local communities while benefiting from a supportive team environment and opportunities for professional growth. The hybrid working model and dynamic office space in Victoria further enhance the appeal, making it an ideal place for those passionate about heritage and the arts.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant to the Director in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show genuine interest in their work, especially in heritage and community engagement. This will help you stand out as someone who truly cares about the role.
✨Tip Number 3
Practice your communication skills! Whether it’s through mock interviews or casual chats with friends, being articulate and confident will help you make a great impression when you meet potential employers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Assistant to the Director in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Assistant to the Director role. Highlight your PA or EA experience, especially any work with senior executives. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your passion for heritage and the arts, and explain why you're the perfect fit for our team. Keep it engaging and personal – we love a bit of personality!
Show Off Your Organisational Skills:In your application, give examples of how you've managed busy diaries or coordinated events in the past. We’re looking for someone who can juggle multiple tasks with ease, so let us know how you’ve done this before!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at HERITAGE OF LONDON TRUST
✨Know Your Stuff
Before the interview, dive deep into the Heritage of London Trust's projects and values. Familiarise yourself with their current initiatives, like the restoration of David Bowie’s childhood home. This shows genuine interest and helps you connect your skills to their mission.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational prowess. Think about times when you managed busy schedules or coordinated events successfully. Be ready to discuss how you can bring that same level of efficiency to the Director's role.
✨Demonstrate Communication Savvy
Since communication is key in this role, practice articulating your thoughts clearly and confidently. You might even want to prepare a brief pitch about how you would handle stakeholder communications or event planning, showcasing your proactive mindset.
✨Be Ready for Scenario Questions
Expect questions that assess your judgement and discretion. Prepare for hypothetical scenarios where you might need to make quick decisions or manage sensitive information. Think through your responses to demonstrate your ability to handle pressure with professionalism.
