At a Glance
- Tasks: Support the Director with diary management, meetings, and exciting events across London.
- Company: Heritage of London Trust, a charity known for innovative heritage projects.
- Benefits: Competitive salary, flexible working hours, and a vibrant team environment.
- Other info: Hybrid role with opportunities for professional growth and learning about London.
- Why this job: Join a dynamic team and make a real impact on London's heritage and community engagement.
- Qualifications: 2+ years as a PA/EA, excellent organisational skills, and a passion for heritage.
Considering applying for this job? Do not delay, scroll down and make your application as soon as possible to avoid missing out.
Reports to: Director
Salary: £40k per annum
Full time but 4 days per week will be considered.
Are you an organised, proactive professional with a love of London? We are seeking a confident and capable Assistant to the Director with a minimum of 2 years’ PA or EA experience. The role will involve managing a busy diary, coordinating meetings, providing high-level support to the Director and helping with bespoke stakeholder events.
Heritage of London Trust is a charity with an outstanding reputation for innovative heritage projects, involving communities all over the city. We have thirty restoration projects on the go at any time and have recently taken on the restoration of David Bowie’s childhood home in south London, due to open in late 2027. Proud Places is our groundbreaking engagement programme which has reached over 10,000 young people in five years.
The Assistant to the Director role is at the heart of the organisation and you will provide trusted, high-level support as well as support communications with key stakeholders and donors. This role demands excellent judgement, discretion, and organisational skills, and someone operating with confidence and credibility across a broad landscape. You need to bring professionalism and precision while cultivating strong relationships. You will enjoy planning and have a talent for creative solutions. A proactive mindset and a willingness to roll up your sleeves are essential.
Practical skills will be key: you will arrange meetings and visits and confidently assist with the planning and delivery of our many VIP events and project launches around London. Communication skills are also vital: you’ll be communicating regularly with a wide range of stakeholders and donors. This is a fun job, full of variety and a great long-term opportunity for the right candidate. It offers a fantastic chance to build your knowledge of London and its people. You will work alongside a small dynamic team in high quality co-working offices in Victoria. The role is hybrid with work in the office 3 days a week.
Key responsibilities:
- Gatekeeper and PA support for the Director – diary management, logistics and travel
- Efficient inbox management
- Prepare relevant information and briefing materials for meetings
- Helping co-ordinate the organisation and delivery of indoor and outdoor VIP and public events, including project launches, private lunches and dinners, talks and tours
- Maintaining accurate and up-to-date records on our donor database, e-Tapestry
- Managing basic accounts, HR functions and contribute to the continuous improvement of administrative processes and systems
Essential skills/interests required:
- Excellent and proven track record as an Executive Assistant or Personal Assistant for senior executives
- Basic understanding of charity governance
- Exceptional organisational, time-management, and multitasking skills with a keen eye for detail
- Polished verbal and written communication skills
- Excellent IT skills, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Experience of using a CRM database is desired, but not essential
- A flexible and proactive approach, good under pressure
- Good business sense and good judgement
- Friendly and reliable with a strong work ethic
- An interest in heritage, the arts and creative engagement for young people
- An overall understanding of London and enthusiasm for learning more
Application deadline: 5 pm on 28 June
Please apply with the information below:
- Your CV and cover letter as PDFs
- When you would be available to start
- Where you are based
If you have any questions about the role please feel free to contact us and we will arrange a phone call. Heritage of London Trust is an equal opportunities employer. We embrace the diversity of the communities we work in and welcome and encourage job applications from people of all backgrounds.
Assistant to the Director employer: HERITAGE OF LONDON TRUST
Heritage of London Trust is an exceptional employer, offering a vibrant work culture that values creativity and community engagement. With a focus on innovative heritage projects across London, employees enjoy meaningful work that directly impacts local communities while benefiting from a supportive team environment and opportunities for professional growth. The hybrid working model and dynamic office space in Victoria further enhance the appeal, making it an ideal place for those passionate about heritage and the arts.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant to the Director
✨Tip Number 1
Get to know the organisation! Research the Heritage of London Trust and its projects. This will not only help you tailor your approach but also show your genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions. Think about how your skills match the role and be ready to share specific examples of your past experiences that highlight your organisational prowess.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It’s a nice touch that keeps you fresh in their minds.
We think you need these skills to ace Assistant to the Director
Some tips for your application 🫡
Get Your CV Spot On:Make sure your CV is tailored to the Assistant to the Director role. Highlight your PA or EA experience, especially any work with senior executives. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your passion for heritage and the arts, and explain why you're the perfect fit for our team. Keep it professional but let your personality come through.
Show Off Your Organisational Skills:In your application, give examples of how you've managed busy schedules or coordinated events in the past. We love seeing how you’ve tackled challenges and kept everything running smoothly!
Apply Through Our Website:Don't forget to submit your application through our website! It’s the easiest way for us to keep track of your application and ensures you don’t miss out on this fantastic opportunity.
How to prepare for a job interview at HERITAGE OF LONDON TRUST
✨Know Your Stuff
Before the interview, make sure you research the Heritage of London Trust and its projects. Familiarise yourself with their mission, recent initiatives, and the role's responsibilities. This will not only show your genuine interest but also help you tailor your answers to align with their values.
✨Show Off Your Organisational Skills
Since the role requires exceptional organisational skills, prepare examples from your past experience where you've successfully managed a busy schedule or coordinated events. Be ready to discuss how you prioritise tasks and handle multiple responsibilities without dropping the ball.
✨Communicate Clearly
As communication is key in this role, practice articulating your thoughts clearly and concisely. During the interview, demonstrate your ability to engage with various stakeholders by using examples that highlight your interpersonal skills and how you've built relationships in previous roles.
✨Be Proactive and Positive
The job calls for a proactive mindset, so come prepared with ideas on how you can contribute to the team. Share instances where you've taken the initiative in past roles, and maintain a positive attitude throughout the interview to reflect the energy and enthusiasm they’re looking for.
