At a Glance
- Tasks: Assist in providing timely banking services and manage financial transactions.
- Company: Join Heriot-Watt University, a diverse and inclusive community.
- Benefits: Enjoy 28 days leave, competitive salary, and flexible working options.
- Other info: Great career growth opportunities and a supportive team culture.
- Why this job: Make a real impact in finance while developing your skills in a dynamic environment.
- Qualifications: SCQF Level 6 education or equivalent experience required.
The predicted salary is between 26707 - 31236 £ per year.
Grade and Salary: Grade 5, £26,707 - £31,236 per annum FTE and working pattern: Full-time (35hrs per week); Open-ended
Reward and Benefits: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday).
About our Team: The Finance team is one of the University’s Professional Services which supports the University’s delivery of its mission, strategic priorities and business objectives. On a day-to-day basis, it does this by delivering a range of financial operations, including:
- Financial transactional processing in payroll, accounts payable and accounts receivable;
- Effective management of the University’s financial resources;
- Sound management accounting, including ensuring the availability of accurate and timely financial management reporting;
- Effective operation of the Oracle financial system;
- Effective and timely delivery of statutory financial reporting.
In addition, the Finance department also supports the delivery of the University’s strategic plan through effective financial planning; including capital investment planning, project appraisal and identification of sustainable funding streams.
Purpose of Role: The main functions of the role are to assist in the provision of a timely and accurate banking service. This includes finance tasks relating to daily posting of receipts, payments and journals which are input for the matching and balancing of daily bank statements of all HWU bank accounts. Other processes include transferring of data between online payment platforms and banking systems to Oracle Financials accounting system and processing of payments through the relevant banking systems. Provide advice and guidance to managers and staff on banking matters and be one of the first points of contact for banking related queries from colleagues across HWU, and external stakeholders.
Key Duties and Responsibilities:
- Daily bank statement transfer to Fusion, posting direct receipt transfers received in the bank, collating and attaching relevant documentation and reconciling transactions for all the University’s bank accounts.
- Process all foreign currency payment and sterling requests via Barclays.net internet banking, allocating the sterling equivalent by creating external transactions in Cash Management within Fusion to the appropriate Business Unit and Account Nominal codes in the General Ledger.
- Ensure the automatic upload of files from WPM online payment platform to Fusion occurs and balances to the Realex online daily report each day for posting to student accounts and remitting for tuition and accommodation fees.
- Liaise with various members of staff at all levels regarding both monies received and outgoing payments.
- Facilitate in resolving queries from external stakeholders through various methods of communication.
- Drawdown of US loan disbursements from G5 US Government website and ensure allocation of funds to student accounts in a timely and accurate manner in line with US Government regulations.
- Manage Heriot Watt Services banking and credit card receipts by maintaining monthly spreadsheets.
- Provide daily bank statement information to Business Services Oriam to facilitate in reconciling to the daily report from Business Services Oriam and action all related inter account transfers.
- Perform monthly bank account reconciliations to General ledger for relevant account nominals.
- Assist the Treasury Manager with updating the daily and weekly cashflow documents with daily banking transactions to provide the GCFO with the relevant data on matters of liquidity.
- Ensure that payment BACS files are loaded into the payments systems, and exceptions handled promptly.
- Assist in the production and implementation of new procedures in Treasury.
- Provide financial information to stakeholders when required, ensuring only relevant information is disclosed.
- Receive and monitor new requests for the Online Store from various departments, verifying all data to ensure it meets the requirements of the Online Store and Fusion.
- Creation of new items for the online store and associated maintenance.
- Provide reports where required for the Online Store.
Person Specification: These are the criteria on which the short-listing and recruitment selection will be made.
Essential:
- Educated to SCQF Level 6 or similar or equivalent experience.
- Experience of working within a similar environment as outlined above.
- Competent in the use of relevant IT packages.
- Well-developed interpersonal skills.
- Demonstrable professional and proactive approach.
- Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment.
- Demonstrable provision of excellent customer service.
Desirable:
- Specific subject qualification if required.
- Professional Qualification or memberships of Professional body (if applicable).
- Experience of Higher Education.
- Specific IT software package knowledge, including Oracle Financials, Barclays.net and other University financial systems.
About Heriot-Watt University: At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team. Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community. Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all. Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups.
We welcome and will consider flexible working patterns e.g. part-time working and job share options.
Senior Treasury Administrator employer: Heriot-Watt University Malaysia
Heriot-Watt University is an exceptional employer, offering a vibrant work culture that prioritises collaboration and innovation within the Creative Environments team. With generous benefits including 33 days of annual leave and a commitment to employee growth through research leadership and teaching opportunities, this role at our Scottish Borders campus provides a unique chance to shape the future of interior architecture education while contributing to impactful community projects and international research networks.
Contact Details:
Heriot-Watt University Malaysia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Treasury Administrator
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
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Don’t shy away from reaching out directly to firms like Heriot-Watt University Malaysia. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Senior Treasury Administrator
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Heriot-Watt University Malaysia.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Heriot-Watt University Malaysia's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Heriot-Watt University Malaysia
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Heriot-Watt University Malaysia.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Heriot-Watt University Malaysia will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Heriot-Watt University Malaysia employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
