At a Glance
- Tasks: Support staff with travel, conference bookings, and finance administration tasks.
- Company: Join a vibrant educational institution in Edinburgh.
- Benefits: Enjoy 28 days holiday, plus additional closed days and competitive salary.
- Other info: Full-time role with a dynamic work environment and growth opportunities.
- Why this job: Be part of a friendly team making a difference for students and staff.
- Qualifications: Strong organisational skills and a passion for helping others.
The predicted salary is between 24546 - 26093 £ per year.
Role: Administrative Assistant (2x positions available)
Grade and Salary: Grade 4 £24,546- £26,093 FTE
Working Pattern: 1FTE (full time- 35hrs per week, Monday – Friday)
Holiday Entitlement: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday)
Purpose of Role:
The role of the Administrative Assistant is to work as part of a team to administer travel, conference and accommodation bookings for school staff and students, check and provide support to staff completing expenses forms, and undertake general finance administration tasks. The post is based full-time on the Edinburgh campus and the work will be varied, requiring the role-holder to provide a fair, friendly and timely service to staff, students, partners and visitors.
Key Duties:
Administrative Assistant in Edinburgh employer: Heriot-Watt University Malaysia
As an employer, we pride ourselves on fostering a supportive and inclusive work culture that values teamwork and collaboration. Located in the vibrant city of Edinburgh, we offer our Administrative Assistants competitive salaries, generous holiday entitlements, and opportunities for professional growth within a dynamic educational environment. Join us to make a meaningful impact while enjoying a balanced work-life experience in a beautiful setting.
Contact Details:
Heriot-Watt University Malaysia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles. They can give you the inside scoop on what it’s really like and might even refer you for the position.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of Administrative Assistant, especially in areas like travel bookings and finance admin.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the varied work that comes with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive!
We think you need these skills to ace Administrative Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the role of Administrative Assistant. We want to see how your skills can help us provide a fair and friendly service to our staff and students.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Share specific examples of how you've handled similar tasks in the past, like managing travel bookings or supporting finance administration.
Show Your Team Spirit:Since this role involves working as part of a team, let us know about your collaborative experiences. We love candidates who can demonstrate their ability to work well with others and contribute to a positive environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at Heriot-Watt University Malaysia
✨Know the Role Inside Out
Before your interview, make sure you understand the key duties of an Administrative Assistant. Familiarise yourself with tasks like travel bookings, expense forms, and finance administration. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Team Spirit
Since this role involves working as part of a team, be prepared to discuss your previous experiences collaborating with others. Share specific examples of how you've contributed to a team environment and how you handle challenges together. This will demonstrate your ability to fit into their team dynamic.
✨Prepare for Practical Scenarios
Expect some scenario-based questions during the interview. Think about how you would handle situations like a last-minute travel change or a tight deadline for expense submissions. Practising these scenarios can help you articulate your problem-solving skills effectively.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture, how success is measured in the role, or what a typical day looks like. This shows your enthusiasm for the position and helps you gauge if it’s the right fit for you.
