At a Glance
- Tasks: Be the backbone of operations, managing inventory and coordinating deliveries.
- Company: Join a purpose-driven organisation with a vibrant culture.
- Benefits: Flexible hours, hybrid working, 25 days holiday, and free products.
- Other info: Enjoy team socials and a supportive work environment.
- Why this job: Step into a high-impact role where your ideas truly matter.
- Qualifications: 1 year of relevant experience and strong Excel skills.
The predicted salary is between 30000 - 40000 £ per year.
What you’ll be doing
As the Operations Executive, you'll be the backbone of our day-to-day operational engine - keeping inventory accurate, freight moving, and purchase orders on track. You'll be receipting deliveries on Unleashed to maintaining SKUs and BOMs. You'll work closely with the Supply Planning, Warehouse, and Marketing teams to ensure everything runs smoothly.
- Logistics & Freight Management
- Maintain the freight tracker with the latest arrival information.
- Schedule and coordinate supplier deliveries.
- Receipt deliveries on Unleashed and verify that quantities match expected figures within 24 hours of arrival.
- Inventory Management (Unleashed & IMS)
- Own the accuracy of Inventory levels on Unleashed and IMS.
- Set up and maintain SKUs and Bills of Materials (BOM).
- Raise and receipt purchase orders upon delivery.
- Manage production assemblies and warehouse transfers.
- Supply Planning Support
- Support raising Purchase Orders (POs) on Unleashed and maintain the PO tracker.
- Assist the SPM with coordinating deliveries of raw materials, components, and packaging to suppliers in preparation for production.
- Marketing Orders & Fulfilment
- Act as the central point of contact for all marketing orders including raising SOs.
What we’re looking for in you
- 1 year of relevant experience or experience of statistical analysis.
- Strong written and verbal communication skills.
- Proficiency in Excel.
- Exceptional attention to detail and organisational skills.
- Ability to adapt and think on your feet in high-pressure situations.
You’ll thrive here if you’re
- A self-starter who loves taking initiative and ownership.
- Curious, commercially aware, and always looking for the “why”.
- Ready to step into a high-impact role where your ideas matter.
- Positive, energetic, and open to feedback, you see every challenge as a growth opportunity.
- Proud of what you do, seeing things through from concept to completion.
- Able to embrace challenges, knowing that setbacks aren’t failures, they’re lessons and a chance to gain experience.
- Flexible and adaptable.
- Passionate about a purpose driven organisation.
What you’ll get in return
- Core working hours of 10:00-16:00. We’re all about flexibility when it comes to your hours! Feel free to adjust your schedule to fit your needs.
- Hybrid working: 3 days in the office per week.
- Work from anywhere for 2 weeks a year.
- 25 days holiday as well as bank holidays AND your birthday off!
- Enhanced Family Leave.
- Free Soul product pantry - access to a variety of Free Soul products whilst working in the office.
- Your monthly Free Soul essentials, delivered to your home - for free!
- 30% friends and family discount.
- Pension plan.
- Access to Vitality health insurance.
- Team socials, lunch & learns and internal events.
Operations Executive in City of Westminster employer: Herfreesoul
At Free Soul, we pride ourselves on fostering a dynamic and innovative work culture that empowers our employees to thrive. As a Senior Performance Creative Leader for Growth, you will benefit from a collaborative environment that encourages strategic thinking and creativity, alongside ample opportunities for professional development. Located in a vibrant area, our company offers unique advantages such as flexible working arrangements and a commitment to work-life balance, making it an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Executive in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their operations and think about how your skills can help them achieve their goals. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers, especially when discussing your past experiences related to operations.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Operations Executive in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the Operations Executive role. Highlight your relevant experience, especially in inventory management and logistics, and don’t forget to showcase your Excel skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your skills align with our needs. Keep it engaging and personal – we want to get to know you!
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you care about quality and accuracy, just like we do!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to see all the details about the role and our company culture!
How to prepare for a job interview at Herfreesoul
✨Know Your Operations Inside Out
Before the interview, make sure you understand the key responsibilities of an Operations Executive. Familiarise yourself with inventory management systems like Unleashed and IMS, and be ready to discuss how you've handled similar tasks in the past.
✨Showcase Your Communication Skills
Since this role involves working closely with various teams, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in high-pressure situations or resolved conflicts in a team setting.
✨Demonstrate Attention to Detail
Operations require precision, so be prepared to discuss how you ensure accuracy in your work. Bring up specific instances where your attention to detail made a difference, especially in inventory management or order processing.
✨Embrace Flexibility and Adaptability
This role values those who can adapt quickly. Think of examples where you've successfully navigated changes or challenges in your previous roles. Highlight your ability to learn from setbacks and how you approach problem-solving.
