PA to the Principal in Coventry

Main purpose and scope of post

To provide an effective, responsive and confidential administrative, organisational and support service to the Principal and Senior Leadership Team.

Responsibilities and accountabilities

• Provide an effective and efficient office support function for the Principal and Senior Leadership Team, taking independent and proactive action.
• Provide full secretarial support to the principal, including word processing, desk top publishing, document creation via AI and the maintaining of electronic and manual filing systems.
• Provide support to the Principal’s workflows in connection with all of their administrative duties.
• Support the Principal and Senior Leadership Team through effective prioritising, including the recognition and immediate processing of any urgent matters.
• Handle sensitive and confidential material and matters in a discreet and professional manner.
• Provide direct support in the handling of email and written correspondence, compiling replies on behalf of the Principal and Senior Leadership Team as appropriate.
• Take responsibility for the management of the Principal’s diary; liaising with relevant parties to organise meetings, appointments and schedules effectively, ensuring the Principal is given all relevant documentation at least one week in advance.
• Support SLT meetings by providing administration for agendas and note-taking.
• Be responsible for the co-ordination of the diaries of the Senior Leadership Team.
• Effectively organise meetings and visits with external stakeholders and partners.
• Assist with the organisation and co-ordination of college wide events and briefing meetings.
• Be responsible for the room bookings of the top floor of the LRC building
• Prepare presentation slides and hand-outs for talks and conferences as required by the Principal and Senior Leadership Team.
• Identify key documents and reports, analyse relevant information, and disseminate to the Principal, Senior Leadership and College Management Teams.
• Liaise with college staff, Governors and external agencies to obtain information, data and reports, as appropriate.
• Arrange for the booking of the Principal and Senior Leadership Team onto relevant conferences, seminars and training events, notifying the Training Co-ordinator as appropriate.
• Make travel and accommodation arrangements for the Principal and Senior Leadership Team.
• Be a college credit card holder in order to facilitate the efficient purchase of services and items for the Principal and SLT that are inline with their strategic and operational needs.
• Be responsible for developing and maintaining skills and knowledge to competently perform own role through research and training as identified during the appraisal process and on-going feedback.
• Contribute to the development of and comply with College policies and procedures.
• Carry out any other reasonable duties requested by line manager.

We provide employees with:

• Generous holidays per annum, plus statutory public holidays and concession days
• Pension scheme including life assurance
• A variety of working patterns including term time, part time, full time and all year-round
• Free on-site parking
• Five days training per year
• Access to online training courses