At a Glance
- Tasks: Support Founding Partner and team with diary management, logistics, and office operations.
- Company: Dynamic venture capital firm in Mayfair with a collaborative culture.
- Benefits: Flexible hybrid working, supportive environment, and opportunity for significant impact.
- Other info: Exciting role with variety and autonomy, perfect for proactive team players.
- Why this job: Join a high-performing team and thrive in a fast-paced entrepreneurial setting.
- Qualifications: Experience in executive support and office management, with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
Office Manager & Executive Assistant (12 - 15 Month Maternity Cover) Mayfair, London | Hybrid Working (2–3 Days in Office)
We are delighted to be partnering with a highly regarded and entrepreneurial venture capital firm based in the heart of Mayfair to recruit an exceptional Office Manager & Executive Assistant on a 12–15 month maternity cover contract, commencing in September. This is a fantastic opportunity to join a genuinely collaborative, high‑performing and close‑knit team where no two days are the same. The firm has built an outstanding reputation within the VC community and prides itself on its entrepreneurial mindset, positive culture and grown‑up approach to flexible working.
Acting as the glue of the office, you will play a pivotal role in ensuring the business runs seamlessly whilst providing high‑level support to the Founding Partner and three additional Partners. This is a highly visible role offering broad exposure across office management, operations and executive support.
Key Responsibilities- Providing proactive EA support to the Founding Partner and three Partners, including complex diary management, meeting coordination and travel arrangements.
- Acting as the central point of contact for the office, ensuring the smooth day‑to‑day running of the business.
- Managing supplier relationships and overseeing all office‑related services and facilities.
- Supporting operational initiatives alongside the Finance Director.
- Assisting with the planning and execution of events, investor meetings and large‑scale AGMs.
- Coordinating office logistics and maintaining a welcoming, professional and efficient working environment.
- Supporting ad hoc projects and business initiatives as required.
We are seeking an upbeat, bright and highly capable individual who enjoys working in a fast‑paced, entrepreneurial environment and is happy to roll up their sleeves to support wherever needed. The successful candidate will have:
- Previous experience within a boutique private equity, venture capital, investment management or similar small financial services environment.
- A strong understanding of the dynamics of a smaller firm, where flexibility, initiative and adaptability are essential.
- Experience spanning both Executive Assistant and Office Management responsibilities.
- Excellent organisational skills and meticulous attention to detail.
- A positive, proactive and solutions‑focused approach.
- Strong interpersonal skills and the confidence to build relationships at all levels.
- A genuine team‑player mentality and willingness to get involved across the business.
This is an exceptional opportunity to join a highly respected firm with a genuinely supportive and positive culture. The role offers significant variety, visibility and autonomy, making it ideal for someone who thrives in an environment where they can make a meaningful impact. The split of responsibilities is approximately 30–40% Executive Assistant support, primarily to the Founding Partner, with the remainder focused on office management and operational support.
If you are a proactive and engaging Office Manager/EA looking for your next challenge within a dynamic and entrepreneurial investment environment, we would love to hear from you. Please apply today with your CV.
Office Manager / Executive Assistant to Founders employer: Hera Search
Join a highly regarded venture capital firm in the heart of Mayfair, where you will be part of a collaborative and high-performing team that values flexibility and initiative. With a positive culture and a focus on employee growth, this role offers significant variety and visibility, allowing you to make a meaningful impact while enjoying a hybrid working model. Experience a supportive environment that encourages personal development and fosters strong relationships across all levels of the business.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / Executive Assistant to Founders
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an Office Manager/EA role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about being a team player in a fast-paced environment, think of examples from your past experiences that showcase your adaptability and proactive approach.
✨Tip Number 3
Practice your pitch! When you get the chance to meet potential employers or recruiters, have a quick summary of your skills and experiences ready. Highlight your previous experience in office management and executive support to show you’re the perfect fit.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are genuinely interested in joining our collaborative and dynamic team.
We think you need these skills to ace Office Manager / Executive Assistant to Founders
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous roles in office management and executive assistance, especially in fast-paced environments like venture capital or private equity.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention why you’re excited about working with us at StudySmarter and how you can contribute to our positive culture and collaborative team.
Showcase Your Organisational Skills:Since this role involves complex diary management and event coordination, provide examples of how you've successfully managed similar tasks in the past. We love seeing how you’ve kept things running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Hera Search
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager and Executive Assistant role. Familiarise yourself with the key tasks mentioned in the job description, such as diary management and supplier relationships. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are crucial for ensuring the smooth running of the office.
✨Demonstrate Your Team Spirit
This firm values a collaborative culture, so be prepared to talk about your experiences working in teams. Share specific instances where you contributed to team success or supported colleagues, highlighting your proactive and solutions-focused approach. This will show that you’re not just a lone wolf but a true team player.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, the team dynamics, or upcoming projects. This not only shows your interest in the role but also gives you a chance to assess if the company is the right fit for you. Remember, interviews are a two-way street!
