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- Tasks: Support a dynamic investment team with travel, scheduling, and office management.
- Company: Join a growing VC firm with a friendly, mature culture.
- Benefits: Enjoy a flexible hybrid work model, 2-3 days in the office.
- Why this job: Be the essential link in a collaborative team while developing your skills.
- Qualifications: Looking for a motivated individual with strong communication and organizational skills.
- Other info: Ideal for someone who thrives in a fast-paced environment and loves multitasking.
The predicted salary is between 36000 - 60000 £ per year.
A growing VC firm with a lovely, grown up culture is looking for a brilliant EA and Office Manager to join the team. We are looking for a smart, up and coming EA who possesses first class communication skills and confidence to primarily support the 6 person investment team. As the go-to person in the office you will enjoy being the lynchpin of the team and will be able to juggle multiple tasks at once.Responsibilities include: Management of extensive travel with frequent last minute changes – organisation of any travel requirements including flights, hotels and ticketsMeeting planning and/or scheduling, often with overseas clients and contacts at all levelsDiary management – scheduling management for two team membersEvent Management – organisation of any team socialsMeeting and greeting visitorsExpense reportingAssisting with general office management – ordering supplies, stationery ordering and managing any vendorsMain point of contact on a day to day basis for all admin/office queriesThe ideal candidate should be friendly and motivated. A proactive, calm organised approach is ideal, as is the willingness to muck in on ad hoc duties. Strong communication and organisational skills will be key for success.The company offer a generous hybrid model, 2-3 days per week.
Executive Assistant & Office Manager, Hybrid Working employer: Hera Search
Contact Detail:
Hera Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Office Manager, Hybrid Working
✨Tip Number 1
Familiarize yourself with the specific tools and software commonly used in executive assistance and office management. Being proficient in tools like calendar management software, travel booking platforms, and expense reporting systems can set you apart from other candidates.
✨Tip Number 2
Highlight your ability to manage multiple tasks and prioritize effectively. In your conversations or interviews, share examples of how you've successfully juggled various responsibilities in a fast-paced environment, especially when dealing with last-minute changes.
✨Tip Number 3
Demonstrate your strong communication skills by preparing thoughtful questions about the team and their projects. This shows your genuine interest in the role and helps you understand how you can best support the investment team.
✨Tip Number 4
Network with professionals in the VC industry or similar fields. Attend relevant events or join online forums to connect with people who can provide insights into the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Executive Assistant & Office Manager, Hybrid Working
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance and office management. Emphasize your communication skills and ability to manage multiple tasks, as these are key for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company culture. Mention specific examples of how you've successfully managed travel arrangements, diary management, or event planning in previous roles.
Showcase Your Organizational Skills: Provide concrete examples in your application that demonstrate your organizational abilities. Discuss how you handle last-minute changes and manage competing priorities effectively.
Highlight Your Proactive Approach: Illustrate your proactive nature by sharing instances where you took initiative in past roles. This could include streamlining processes, improving office efficiency, or enhancing team communication.
How to prepare for a job interview at Hera Search
✨Showcase Your Communication Skills
As the role requires first-class communication skills, be prepared to demonstrate your ability to communicate clearly and effectively. Share examples from your past experiences where you successfully managed communications, especially in high-pressure situations.
✨Highlight Your Organizational Abilities
Since you'll be juggling multiple tasks, it's crucial to illustrate your organizational skills. Discuss specific tools or methods you use to stay organized, such as digital calendars, task management apps, or prioritization techniques.
✨Prepare for Travel Management Questions
Given the extensive travel management involved, anticipate questions about how you handle last-minute changes and travel logistics. Prepare a couple of scenarios where you successfully managed complex travel arrangements under tight deadlines.
✨Demonstrate Your Proactive Attitude
The ideal candidate is described as proactive and willing to take on ad hoc duties. Be ready to share instances where you took initiative in previous roles, whether it was improving a process or stepping up to help a colleague.
