Event Operations Coordinator in London

Henry Stewart Events brings together Digital Asset Management (DAM) and Creative Operations practitioners from a wide range of organisations – from media and entertainment, CPG, agencies and non-profits to healthcare, education and government. In-person events are held in New York, London, Los Angeles, and across Australia and include a detailed conference program packed with case studies, workshops, peer-to-peer roundtable discussions and tutorials - plus an exhibition of leading solution providers in the DAM and Creative Operations arena. Recent attendees include The IMF, Netflix, The Metropolitan Museum of Art, Christian Louboutin, Saatchi & Saatchi, Universal Pictures and many more well-loved brands, not-for-profits and businesses.

The Role

We are looking for a highly organised and motivated Event Operations Coordinator to support the delivery of a portfolio of 16+ international events. This is an entry-level role ideal for a recent graduate looking to build a career in event management.

You will work closely with the Event Operations team to support the planning and execution of live and online events, gaining hands-on experience across all logistical aspects of event delivery.

Reporting to: Head of Event Operations

Type: Permanent

Salary: £26,000-28,000 per annum

Start Date: September 2026. We review applications as they are received and aim to contact shortlisted candidates promptly.

Key Responsibilities

Reporting to Head of Operations, your responsibilities will include:

· Setting up events, courses and webinars on the relevant platforms and populating content

· Managing attendee data, registrations, and reporting

· Speaker liaison

· Delegate communications

· Producing event materials (agendas, signage, badges, collateral)

· Collaborating with content, marketing, and sponsorship teams and external stakeholders

· Providing on-site support at events, including set-up, registration, and troubleshooting

· Conducting post-event analysis and reporting

· Providing general administrative support to the Event Operations team

· Website support

Requirements

· Strong organisational skills and attention to detail

· Excellent written and verbal communication skills

· Ability to manage multiple tasks and deadlines

· A proactive attitude and willingness to learn

· Strong problem-solving skills and ability to stay calm under pressure

· Proficiency in Microsoft Office

· Have the flexibility to travel internationally for the role

· Have the flexibility to assist with online events and webinars in various time zones

· Strong digital literacy, with the confidence to work across systems and pick up new platforms quickly

Desirable (but not essential)

• Previous internship or work experience in the event industry
• Familiarity with CMS or CRM systems

Who This Role Suits

This role is best suited to someone who is:

• Highly organised and detail-oriented
• Comfortable working in a fast-paced environment
• Eager to take ownership and contribute to team success
• Interested in building a long-term career in events

We recognise that no one candidate is likely to meet every criterion. If your experience aligns closely with what we're looking for and you believe you have the skills and potential to succeed in the role, we'd encourage you to apply.

Henry Stewart Group

The Henry Stewart Group (HSG) has been a leader in providing graduate and continuing professional education in science, business and management for over 40 years through peer reviewed vocational journals, conferences and online education for medical schools, business schools, universities, government and commercial enterprises.

Henry Stewart Conference Studies , Henry Stewart Events Ltd and Henry Stewart Events Inc. deliver continuing professional education courses, webinars, events and exhibitions, online and in-person in the USA. Australia, and UK.

Henry Stewart Publications LLP is a leading international publisher of peer reviewed professional and academic vocational journals with many of the world’s most respected corporations and consultancies together with scholars and librarians at world-leading universities and other academic and research institutions subscribing to the journals.

Henry Stewart Talks Ltd is a leading provider of specially prepared, animated, online, audio-visual lectures, seminar-style talks and case studies for medical schools, business schools universities and commercial enterprises in over 60 countries around the world.