At a Glance
- Tasks: Support the planning and execution of exciting international events and webinars.
- Company: Join a leading events company with a diverse range of clients and impactful projects.
- Benefits: Competitive salary, hands-on experience, and opportunities for career growth.
- Other info: Ideal for recent graduates eager to learn and grow in a fast-paced environment.
- Why this job: Kickstart your career in event management while working with top brands like Netflix and Universal Pictures.
- Qualifications: Strong organisational skills, excellent communication, and a proactive attitude.
The predicted salary is between 26000 - 28000 £ per year.
Henry Stewart Events brings together Digital Asset Management (DAM) and Creative Operations practitioners from a wide range of organisations – from media and entertainment, CPG, agencies and non-profits to healthcare, education and government. In-person events are held in New York, London, Los Angeles, and across Australia and include a detailed conference program packed with case studies, workshops, peer-to-peer roundtable discussions and tutorials - plus an exhibition of leading solution providers in the DAM and Creative Operations arena.
The Role
We are looking for a highly organised and motivated Event Operations Coordinator to support the delivery of a portfolio of 16+ international events. This is an entry-level role ideal for a recent graduate looking to build a career in event management. You will work closely with the Event Operations team to support the planning and execution of live and online events, gaining hands-on experience across all logistical aspects of event delivery.
Reporting to: Head of Event Operations
Type: Permanent
Salary: £26,000-28,000 per annum
Start Date: Late August/Early September 2026. We review applications as they are received and aim to contact shortlisted candidates promptly.
Key Responsibilities
- Setting up events, courses and webinars on the relevant platforms and populating content
- Managing attendee data, registrations, and reporting
- Speaker liaison
- Delegate communications
- Producing event materials (agendas, signage, badges, collateral)
- Collaborating with content, marketing, and sponsorship teams and external stakeholders
- Providing on-site support at events, including set-up, registration, and troubleshooting
- Conducting post-event analysis and reporting
- Providing general administrative support to the Event Operations team
- Website support
Requirements
- Strong organisational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and deadlines
- A proactive attitude and willingness to learn
- Strong problem-solving skills and ability to stay calm under pressure
- Proficiency in Microsoft Office
- Have the flexibility to travel internationally for the role
- Have the flexibility to assist with online events and webinars in various time zones
- Strong digital literacy, with the confidence to work across systems and pick up new platforms quickly
Desirable (but not essential)
- Previous internship or work experience in the event industry
- Familiarity with CMS or CRM systems
Who This Role Suits
This role is best suited to someone who is:
- Highly organised and detail-oriented
- Comfortable working in a fast-paced environment
- Eager to take ownership and contribute to team success
- Interested in building a long-term career in events
We recognise that no one candidate is likely to meet every criterion. If your experience aligns closely with what we’re looking for and you believe you have the skills and potential to succeed in the role, we’d encourage you to apply.
Event Coordinator in London employer: Henry Stewart Events
At Henry Stewart Events, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our Event Coordinators to thrive. With opportunities for professional growth and development, along with the chance to collaborate with industry leaders in vibrant cities like New York and London, we offer a rewarding environment where your contributions truly matter. Join us to be part of exciting events that shape the future of Digital Asset Management and Creative Operations.
