Personal/Executive Assistant to Family Office Principal
About the role
We are looking for an exceptional Personal/Executive Assistant to provide direct support to the Principal. A high trust role at the centre of a small team, responsible for ensuring that the Principal’s professional and personal affairs run smoothly and efficiently.
The successful candidate will be highly organised, proactive and resourceful, and able to anticipate needs before they rise. They will take ownership of challenges, use sound judgement, and handle confidential matters with the utmost discretion. No two days will be the same, so adaptability is essential, as is the ability to remain calm, focused and accurate under pressure.
This is an Office based role in Central London, with occasional travel to family properties in the UK. The team is a small, close-knit family office, to include property managers, finance and an investment team.
Hours:
Monday – Friday, 8am – 6pm
Benefits:
- 25 days’ holiday plus bank holidays, workplace pension and private medical insurance
Hours:
Monday – Friday, 8.00am – 6.00pm. Evening and weekend work will be required as necessary
Key responsibilities
Executive support to the Principal
- Full diary management: scheduling, prioritising and protecting the Principal’s time
- Coordinating calls and meetings, preparing agendas and briefing materials, and taking minutes
- Managing the Principal’s inbox and acting as first point of contact, screening correspondence and enquiries
- Generating reports, correspondence, from own initiative
- Organising events as required
- Preparing clear and concise updates on progress, issues and decisions requiring attention
Family, travel and lifestyle management
- Coordinating domestic and international travel arrangements, including private travel
- Organising the Principal’s movements and itinerates (including wider family as necessary), sometimes at short notice and with multiple moving parts
- Arranging medical and other personal appointments for the Principal and family
- Making restaurant, event and other lifestyle reservations
- Liaising with property managers, contractors and maintenance teams across the family’s residences, with occasional travel to properties within the UK
Finance and administration
- Processing and tracking payments accurately and ensuring invoices are dealt with on time
- Monitoring household and property expenditure, maintaining accurate records and preparing regular reports for the Principal
- Liaising and negotiating with suppliers, service providers and vendors to secure the best terms
- Maintaining clear, well organised physical and digital filing systems.
- Handling general office and administrative matters as required
Staff and team
- Providing day-to-day oversight and management of a small number of household and personal staff
- Working collaboratively with the wider family office team, including property managers, finance and investment professionals
- Taking ownership of issues and resolving problems quickly, calmly and independently
- Building strong professional relationships with internal and external contacts
About you
- At least 3 years’ experience in a PA or EA role, ideally supporting a UHNW individual, family office or senior executive
- Previous experience overseeing and managing staff
- Exceptionally organised, with meticulous attention to detail and high level of accuracy
- Naturally proactive and tenacious: taking initiative, thinking independently and seeing things through
- A calm, practical and resourceful approach to problem solving
- Comfortable exercising judgement and reporting directly to the Principal
- Strong negotiation and influencing skills
- Personable, and a natural team player, with excellent interpersonal skills
- Absolute discretion and integrity when handling sensitive and confidential information
- Strong command of current AI tools, Microsoft Office and other everyday technology
- Full UK licence
- The right to work in the UK
- Spoken and written French
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Personal/Executive Assistant to Family Office Principal employer: Henley Nannies Ltd
Henley Nannies Ltd is an excellent employer, offering a supportive and family-oriented work culture in the picturesque setting of Farnham Common. With competitive pay and flexible scheduling, employees can enjoy a healthy work-life balance while contributing to a nurturing environment for children and pets alike. The company values its staff, providing opportunities for personal growth and fostering a sense of community among its team members.
