At a Glance
- Tasks: Support daily operations and keep the office running smoothly in a fast-paced environment.
- Company: Join a growing construction company with a supportive and friendly culture.
- Benefits: Competitive salary, ongoing training, and a varied workload.
- Other info: Opportunity for career growth and development in a thriving business.
- Why this job: Be an essential part of a dynamic team and make a real impact.
- Qualifications: Experience in office administration and strong organisational skills required.
We are looking for a highly organised and proactive Office Manager / Operations Administrator to join our growing team. This is a varied role that will see you supporting the day-to-day running of the business while providing key administrative support to the Managing Director, Contract Managers, and Service Desk.
This is an excellent opportunity for someone who enjoys working in a fast-paced environment, can manage multiple priorities, and takes pride in keeping an office running efficiently.
The RoleYour responsibilities will include, but are not limited to:
- Managing Health & Safety administration and documentation
- Supporting HR administration and employee records
- Overseeing fleet management, including vehicle records and maintenance
- Managing office administration, including insurance renewals, repairs, maintenance, and supplier contracts
- Liaising with third-party IT providers to resolve technical issues
- Ordering company uniforms and office supplies
- Preparing and typing quotations, correspondence, and reports
- Answering incoming telephone calls and directing enquiries professionally
- Following up customer quotations and maintaining excellent customer communication
- Providing day-to-day support to the Managing Director
- Assisting Contract Managers and the Service Desk with:
- Raising purchase orders
- Chasing deliveries and suppliers
- General administrative support
- Document preparation and data entry
We’re looking for someone who has:
- Previous experience in an office administration, office management, or business support role
- Excellent organisational skills and strong attention to detail
- The ability to prioritise multiple tasks and work independently
- Strong communication and customer service skills
- A professional and friendly telephone manner
- Good knowledge of Microsoft Office 365, including Outlook, Word, Excel, and Teams
- A proactive, can-do attitude and willingness to support different areas of the business
Experience with CRM, job management, or service management software would be beneficial, although full training will be provided.
What’s on Offer?- Competitive salary based on experience
- Full-time permanent position
- Supportive and friendly working environment
- Varied and interesting workload
- Ongoing training and development
- Opportunity to become an integral part of a growing business
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / Operations Administrator - Construction in Rochester
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Henley Chase, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Office Manager / Operations Administrator - Construction at Henley Chase.
We think you need these skills to ace Office Manager / Operations Administrator - Construction in Rochester
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Henley Chase
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
