At a Glance
- Tasks: Support operations by coordinating schedules, managing documentation, and ensuring smooth workflows.
- Company: Join Henkel, a diverse and innovative company with global opportunities.
- Benefits: Enjoy competitive pay, generous leave, performance bonuses, and a supportive work environment.
- Other info: Embrace a fast-paced role with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team where your organisational skills make a real difference.
- Qualifications: Strong Excel skills, excellent communication, and a proactive attitude are essential.
The predicted salary is between 30000 - 40000 € per year.
This role plays a key part in supporting the smooth running of operations through strong organisation, planning, and coordination. Working closely with the Operations and Service Managers, you will manage multiple priorities, ensuring technicians are effectively scheduled, work packs are prepared accurately, and documentation is maintained to a high standard. A high level of attention to detail is essential, particularly when using Excel to track costs, manage data, and support operational reporting. This is a fast-paced role that requires someone who can multitask confidently, stay organised under pressure, and ensure all moving parts are aligned for successful delivery.
What you’ll do
- Coordinate travel and accommodation bookings for technicians
- Compile, organise, and distribute work packs, ensuring teams have the necessary documentation and resources to complete tasks successfully
- Support the Operations team with document creation and administration
- Scan, file, and maintain completed work packs, ensuring timesheets are submitted to relevant departments for invoicing
- Review and track mobilisation costs, supporting budget control and cost efficiency across projects
- Monitor and maintain accurate records of technician repair activities to support quality control and operational performance
- Provide cross-departmental support with SAP data entry, ensuring accurate and timely updates
- Upload and manage supporting job documentation within SharePoint
- Support the management of the van fleet, ensuring services, MOTs, and road safety checks are completed and up to date
- Provide general administrative support across departments to ensure smooth day-to-day operations
What makes you a good fit
- Confident using Microsoft Office, including Excel, Word, Outlook and PowerPoint
- Highly organised with strong time management skills, able to prioritise effectively
- Excellent verbal communication skills, with the ability to engage and build relationships
- Proactive and solution-focused, with a positive and can-do approach
- Strong attention to detail, ensuring accuracy and high-quality output
- Able to thrive in a fast-paced environment and adapt to changing priorities
- Brings relevant job related experience, with a proven ability to learn quickly and apply new knowledge
- Full UK Driving Licence
Some perks of joining Henkel
- Diverse national and international growth opportunities
- Global wellbeing standards with health and preventive care programs
- Gender-neutral parental leave for a minimum of 8 weeks
- Employee Share Plan with voluntary investment and Henkel matching shares
- Performance bonus / incentives
- Competitive Pension & Life Assurance - Company contributes up to 10% of basic salary
- Annual Leave: 27 days plus 8 Bank Holidays
- Celebration vouchers
At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.
Operations Administrator employer: Henkel group
Henkel is an exceptional employer that prioritises employee growth and wellbeing, offering diverse national and international opportunities for advancement. With a supportive work culture that values uniqueness and inclusivity, employees benefit from competitive perks such as generous annual leave, performance bonuses, and a robust pension scheme. Located in a dynamic environment, the Operations Administrator role provides a chance to thrive in a fast-paced setting while contributing to meaningful operational success.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their operations. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your multitasking skills! Since this role requires juggling multiple priorities, try simulating a busy workday. This will help you feel more confident when discussing your ability to handle pressure during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Administrator role. Highlight your organisational skills and experience with Excel, as these are key for us. Use specific examples that show how you've managed multiple priorities in the past.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive approach and how you thrive in fast-paced environments, just like we do at StudySmarter.
Show Off Your Attention to Detail:Since attention to detail is crucial for this role, make sure to proofread your application. A well-organised and error-free submission will demonstrate your commitment to quality, which is something we value highly.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Henkel group
✨Master the Job Description
Before your interview, make sure you thoroughly understand the job description. Highlight key responsibilities like managing multiple priorities and using Excel for tracking costs. This will help you tailor your answers to show how your skills align with what they’re looking for.
✨Showcase Your Organisation Skills
Since this role requires strong organisation and planning, come prepared with examples of how you've successfully managed tasks in a fast-paced environment. Discuss specific tools or methods you use to stay organised, especially when juggling multiple priorities.
✨Excel is Your Best Friend
Given the emphasis on Excel in this role, brush up on your skills before the interview. Be ready to discuss how you've used Excel in previous roles, whether it’s for tracking data, managing budgets, or creating reports. If you can, mention any advanced functions you’re comfortable with.
✨Communicate Effectively
Excellent verbal communication is crucial for this position. Practice articulating your thoughts clearly and confidently. Think about how you can demonstrate your ability to build relationships and engage with team members during the interview, as this will be key in supporting the Operations team.
