Projects Administrator in Newtownabbey

Henderson Wholesale is a leading Wholesaler in Northern Ireland and supplies goods to over 450 stores across various brands such as SPAR, EUROSPAR and VIVO. We source from local farmers, growers and producers and are proud to contribute to our local economy and environment. We achieved gold accreditation against the Investors in People standard framework in 2023 in recognition of people management excellence and our commitment to investment in people.

The purpose of the role: As a Projects Administrator, you will provide administrative support across the department’s sub‑teams, this role plays a key part in ensuring the smooth and efficient day‑to‑day running of the function. Working closely with all sub‑teams, the role offers valuable exposure to a wide range of business activities, providing the successful candidate with a strong understanding of how the category development & quality department operates as a whole.

Working as Projects Administrator you will:

• Plan & organise your workload to accommodate all requests with a focus on the company’s Promotion Cycle calendar and Project timelines.
• Be an excellent & clear communicator within the team and to external teams giving regular updates on progress.
• Complete tasks within a timely manner & confirm as completed.
• Be organised with all documentation & as a cross‑department support will need a good knowledge of the various department Libraries within the SharePoint site.
• Be encouraged to make informed decisions or recommendations based on the skills, knowledge & experience you have.
• Be prepared to problem solve & seek solutions but also have the confidence to seek help with the wider team through brainstorming.
• Suggest continuous improvement by proposing any process of change to enhance communication or processes if you feel an improvement could be made.
• Have good people management skills and be realistic with others’ expectations & timelines based on current & planned work.

General administrative Duties

You will be responsible for working with the following teams:

• Retail Serviced Foods – (RSF) & Commercial Managers: Develop a comprehensive knowledge of how the world of RSF operates, from initial stages of conception & innovation, working with a wide supply chain, recipe & margin management, allergen matrices, and Point of Sale (POS) at store level & invoicing.
• New Product Development (NPD): Gain insight into the processes for developing products with a wide external OB supplier base including Henderson Kitchen to see how we identify gaps in store and fill them with Retail packs as we continue our Own Brand journey.
• Quality Assurance – (QA): Witness all the elements this team operates in to keep our teams, stores, & our consumers safe, legal, & satisfied with special emphasis on RSF & Own Brand elements.

Skills for Success: The minimum criteria you’ll need is:

• GCSEs (or equivalent) in English and Maths
• A minimum of 1 years’ experience in an administrative role within a food business sector OR Project administrator role
• Strong proficiency in Microsoft Office, particularly PowerPoint and Excel
• A Full, valid UK/EU driving licence with access to your own vehicle

Attributes:

• Excellent attention to detail
• Strong organisational and time management skills
• Confident and effective communication skills, both written and verbal
• Ability to work well under pressure in a fast‑paced, dynamic environment.

It is Desirable if you have:

• Experience within the food industry
• Interest in Food Development
• Proven ability to manage stakeholder relationships and ensure timely delivery of goods and service

Are we right for you? As part of this role, it will be important that you feel aligned with the values that we live and work by:

• Ambition – We always strive to be better. We seek new challenges and look for ways to do things better.
• Customer First – We provide exceptional service. We put customers at the heart of everything and support our communities.
• Teamwork – We succeed together. We help colleagues to succeed, and we share our knowledge and skills.
• Integrity – We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The Reward: Benefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, Reward Gateway Employee Recognition & Discount Scheme throughout UK/Ireland, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company‑owned stores and many more. This is a full‑time position working 36.5 hours per week. Working hours will be 8:45am‑4:45pm Monday to Thursday and 8:45am‑3:45pm Friday. Hybrid and flexible working arrangement available.

If you’d like to speak with us before making your application, our Talent Acquisition Specialist - Joanne McClelland would be happy to have a confidential chat with you about the role on offer - email joanne.mcclelland@henderson-group.com to get in touch. Completed applications must be submitted online by midnight on Sunday 12th April 2026.