Procurement Administrator in Newtownabbey

Procurement Administrator – Trading

Location: Newtownabbey, Northern Ireland, United Kingdom

Hours: 36.5 hours per week, 9:00am‑5:00pm Monday‑Thursday, 9:00am‑4:00pm Friday; hybrid and flexible arrangement available.

Henderson Food Service is the leading supplier to the food service industry in Ireland, providing hotels, restaurants, hospitals and offices with a wide range of products.

We are looking for a motivated, detail‑oriented individual to join as a Procurement Administrator, ensuring accurate product and customer data feeds into external ordering platforms and supporting our customers’ menu management.

Responsibilities

• Maintain and update accurate customer and product data across external platforms.
• Onboard new customers, configuring data to meet platform and customer needs.
• Generate and analyse reports on customer purchasing behaviour to drive sales growth and improve engagement.
• Collaborate with sales teams to review customer baskets, identify gaps and opportunities, and support market‑share initiatives.
• Act as liaison between internal teams and customers to resolve data‑related issues and ensure a seamless procurement experience.
• Contribute to continuous improvement of platform processes and data workflows, identifying automation opportunities.

Key Skills

• GCSE (or equivalent) in English and Maths.
• Minimum 12 months’ administration experience.
• Experience handling customer data in compliance with GDPR.
• Understanding of product data in a business context.
• Proficient in Microsoft Office, especially Excel.

Personal Attributes

• Self‑motivated with strong initiative and problem‑solving ability.
• Excellent organisational skills and high attention to detail.
• Clear, confident, and professional communicator.
• Commercially aware with a results‑driven approach.

Desirable

• Knowledge of Procure Wizard.
• Experience within the foodservice sector.
• Experience with data imports/exports, dataset matching and merging.
• Experience with customer pricing or product data in a commercial setting.
• Understanding of invoice and credit processing.

Company Values

• Ambition – continuously seek improvement and new challenges.
• Customer First – deliver exceptional service and support communities.
• Teamwork – collaborate and share knowledge to succeed together.
• Integrity – act fairly, honestly and ethically, diversity.

Benefits

• Competitive salary.
• Contributory pension scheme.
• Healthcare and life assurance.
• Employee assistance programme.
• Social club and discount scheme throughout UK/Ireland.
• Staff discount (grocery/fuel) at SPAR/EUROSPAR stores and other company-owned outlets.

Applications must be submitted online by midnight on Sunday 7th December 2025.

We are an equal opportunities employer.

Seniority level

Associate – Full-time, Administrative function – Food and Beverage Services and Wholesale.