Administrator in Belfast

Henderson Group are proud to be Northern Ireland's leading foodservice provider. Our group encompasses Henderson Wholesale, Henderson Retail, Henderson Foodservice and Henderson Group Property. We employ over 5,500 staff and have been placed 3rd in Ulster Business Top 100 Companies 2025.

Henderson Wholesale is a leading Wholesaler in Northern Ireland and supplies goods to over 450 stores across various brands such as SPAR, EUROSPAR and VIVO. We source from local farmers, growers and producers and are proud to contribute to our local economy and environment. We achieved Gold accreditation against the Investors in People standard framework in 2024 in recognition of people management excellence and our commitment to investment in people.

We have an exciting opportunity for a highly organised and proactive individual to join our Fresh Foods team as a Logistics Administrator. In this key role, you'll support the smooth running of our outbound operations by providing efficient and accurate administrative support using our Warehouse Management System.

As a Logistics Administrator, you will:

• Provide support to outbound operations by assisting with order processing.
• Maintain and update Excel spreadsheets with a high level of accuracy.
• Prepare, process and maintain shipping and delivery documents.
• Liaise with internal teams to ensure delivery times are met to a high standard.
• Prepare and finalise inbound logistics documentation in advance of next day operations.
• Confidently navigate and leverage internal systems to deliver accurate results in a fast-paced and time sensitive manner.

If you're a team player with strong communication skills and a keen eye for detail, we'd love to hear from you.

Joining us as Logistics Administrator the minimum criteria you'll need is:

• 5 GCSEs A-C (or equivalent), to include Maths and English.
• Previous administration experience within a fast-paced environment.
• Proven knowledge in Microsoft Office Suite applications (Excel, Word, PowerPoint, and Outlook).

The attributes you'll need include:

• Self-motivated with the ability to work independently and take initiative.
• Strong numerical and written skills, with excellent attention to detail.
• Clear and confident communicator, able to liaise effectively with both internal teams and external partners.
• Well-developed organisational skills with a methodical approach to tasks.
• Capable of managing priorities and escalating issues when required.

It is desirable if you have:

• 2 A Levels (Grade A-C) or Equivalent.
• Previous experience in an FMCG environment, particularly outbound operations.
• Experience working with a Warehouse Management System.
• Previous administration experience, specifically within a logistics (or similar) environment.

As part of this role, it will be important that you feel aligned with the values that we live and work by:

• Ambition: We always strive to be better. We seek new challenges and look for ways to do things better.
• Customer First: We provide exceptional service. We put customers at the heart of everything and support our communities.
• Teamwork: We succeed together. We help colleagues to succeed, and we share our knowledge and skills.
• Integrity: We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The impact you can make with Henderson Group goes far beyond your day to day. You will be part of a business supporting defibrillator installations and school sports days. In the last year Henderson group staff and retail stores raised over £1 million for charity partners.

Competitive salary, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company-owned stores, THE STORE discount scheme throughout UK/Ireland, Employee Assistance Programme, Social Club, Healthcare Scheme, Pension Scheme, full training provided, career progression opportunities, a safe, clean, and friendly working environment.

This is a full-time position working 38 hours per week. The successful candidate will work a two-week rotational shift pattern as below:

• Week One and Two: Monday - Thursday - 11:00am - 7:00pm and Sunday 11:00am- 7:30pm.
• Week Three and Four: Monday - Thursday - 2:00pm - 10:00pm and Friday 2:00pm - 10:30pm.

Given this is a 24-hour operation, a degree of flexibility is required in terms of working hours. Completed applications must be submitted online by midnight on Sunday 24th May 2026. We are an equal opportunities employer.