Talent Operations Coordinator - 12 month FTC in London

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer‑facing programme managers. We are looking for mission‑driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

As a Talent Operations Coordinator, you will ensure the seamless progression of candidates through our hiring pipelines. You will facilitate the journey of the specialists who build our technological advantage in defence AI. Your work directly impacts our ability to scale and deliver our mission, ensuring we remain at the forefront of innovation. By focusing on operational excellence and candidate experience, you will make a tangible impact on how we attract and secure talent to solve complex geopolitical challenges.

The day-to-day:

• Operate Applicant Tracking Systems and automated scheduling tools to execute high-volume, complex scheduling for virtual and onsite interviews across multiple time zones.
• Manage internal stakeholders and act as the primary contact for candidates, ensuring a seamless and positive interview experience.
• Maintain accurate data, documentation, and templates across all internal systems.
• Partner with Talent Acquisition to implement measurable improvements to scheduling workflows.
• Generate reports to measure the speed and effectiveness of the interviewing pipelines.
• Be based in either our Munich or London office, min. 3 days per week.

You should apply if you:

• Have supported a scaling, high‑volume talent acquisition function with a focus on operational execution.
• Communicate clearly and can articulate process challenges to propose practical solutions.
• Showcase exceptional organisational abilities, particularly in managing complex scheduling and system data.
• Leverage Applicant Tracking Systems proficiently to increase team efficiency.
• Solve problems proactively to improve operational workflows.
• Adapt to change and operate effectively in a scaling environment while maintaining confidentiality.

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have:

• Process a data-focused approach, with the ability to manage and interpret reports relating to process efficiency.
• Bring operational experience using Greenhouse, Confluence, and GoodTime.

What We Offer:

• Competitive salary and stock options (ESOP).
• Relocation support: up to €2,500 and 4 weeks temporary accommodation.
• Learning: €500/£450 yearly allowance.
• Health & wellness: gym membership and mental health support (Nilo.health).
• Social: regularly company events and monthly social allowances.
• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.
• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work.

These are the core benefits across all locations, there may be additional benefits in certain locations. Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity.