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For Companies At a Glance
- Tasks: Keep the office running smoothly and coordinate various administrative tasks.
- Company: Join HELM, a unique family business focused on innovation and collaboration.
- Benefits: Enjoy international opportunities, training, and a great work-life balance.
- Why this job: Be part of a motivated team shaping the future with your skills and creativity.
- Qualifications: Commercial training or degree, IT proficiency, and a service-oriented mindset.
- Other info: We value motivation and personality over strict qualifications—apply even if you don't meet all criteria!
The predicted salary is between 28800 - 48000 £ per year.
Experience HELM as a unique family business and an attractive employer. Through a constant exchange of ideas, our ultimate goal is to offer our customers future-oriented solutions within our global network. At any time, in any place. This allows us to work proactively and think long-term - in operations, quality management, process optimization, product development and distribution. We are innovation drivers, possibility makers and a reliable partner, all in one.
Responsibilities
- Keep the office running smoothly, ensuring equipment maintenance, supply orders, organizing visitor arrangements, coordinating courier services, monitoring email accounts, and supervising contracts for telephone and internet services.
- Responsible for fleet management and monitor all company car related tasks from maintenance to registrations.
- Coordinate technicians, manage external suppliers, ensure safety compliance, and handle environmental registrations.
- Act as an interface to HR and IT colleagues to support the on- and offboarding of employees as well as in IT related topics.
- Organize events, meetings, and travel arrangements.
- Regularly organize first aid trainings and periodic health examinations as part of health & safety regulations.
- Fluently use SAP skills to set up purchase orders and service entries for indirect services within service and business units.
Qualifications
- Completed commercial vocational training or an adequate university degree, ideally with 1-3 years of professional experience.
- Proficient in common IT applications such as Office 365 and ARIS.
- Knowledge and professional experience in the use of SAP S/4HANA or another ERP system is ideal.
- Characterized by a structured way of working and can act as an open and communicative contact person within the team.
- Bring a flexible and service-oriented mindset and possess experience in interacting with different cultures.
What we offer
Every day, each one of us contributes to HELM's success with competence, the highest expertise and unique service. We reward this commitment - not only with international opportunities, possibilities for seminars and further training but also with benefits that offer optimal conditions to reach the perfect work-life balance. Interested? Join our motivated team and help shape the future of HELM! Even if you do not fulfil all of the requirements in our profile, we encourage you to apply. It is important to us to find the right people who will enrich our team with their motivation and personality! We look forward to receiving your application with all the necessary documents via our application portal.
Office Manager - UK (m/f/d) employer: HELM AG
Contact Detail:
HELM AG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - UK (m/f/d)
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Office Manager - UK (m/f/d)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight any relevant experience in facility management, IT applications, or SAP systems to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about joining HELM and how your background makes you a great fit for our team. Keep it friendly and professional!
Showcase Your Communication Skills: As an Office Manager, you'll be the go-to person for many tasks. Make sure your application demonstrates your ability to communicate effectively and work with diverse teams. We love a good team player!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the easiest way for us to receive your documents and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at HELM AG
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with tasks like office maintenance, supply orders, and fleet management. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your IT Skills
Since proficiency in IT applications like Office 365 and SAP S/4HANA is crucial, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles to improve efficiency or solve problems.
✨Demonstrate Your Communication Skills
As an Office Manager, you'll be the go-to person for various teams. Highlight your ability to communicate effectively with different cultures and departments. Share specific instances where your communication made a positive impact on a project or team dynamic.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the company culture, future projects, or how they support employee development. This not only shows your enthusiasm but also helps you gauge if it's the right fit for you.
