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For Companies At a Glance
- Tasks: Keep the office running smoothly and coordinate various administrative tasks.
- Company: Join HELM, a unique family business focused on innovation and collaboration.
- Benefits: Enjoy international opportunities, training, and a great work-life balance.
- Why this job: Be part of a motivated team shaping the future with your skills and personality.
- Qualifications: Commercial training or degree, IT proficiency, and a flexible, service-oriented mindset.
- Other info: Encouraging applications from all backgrounds, even if you don't meet every requirement.
The predicted salary is between 30000 - 42000 £ per year.
Experience HELM as a unique family business and an attractive employer. Through a constant exchange of ideas, our ultimate goal is to offer our customers future-oriented solutions within our global network. At any time, in any place. This allows us to work proactively and think long-term - in operations, quality management, process optimization, product development and distribution. We are innovation drivers, possibility makers and a reliable partner, all in one.
Responsibilities
- Keep the office running smoothly, ensuring equipment maintenance, supply orders, organizing visitor arrangements, coordinating courier services, monitoring email accounts, and supervising contracts for telephone and internet services.
- Responsible for fleet management and monitor all company car related tasks from maintenance to registrations.
- Coordinate technicians, manage external suppliers, ensure safety compliance, and handle environmental registrations.
- Act as an interface to HR and IT colleagues to support the on- and offboarding of employees as well as in IT related topics.
- Organize events, meetings, and travel arrangements.
- Regularly organize first aid trainings and periodic health examinations as part of health & safety regulations.
- Fluently use SAP skills to set up purchase orders and service entries for indirect services within service and business units.
Qualifications
- Completed commercial vocational training or an adequate university degree, ideally with 1-3 years of professional experience.
- Proficient in common IT applications such as Office 365 and ARIS. Ideally, knowledge and professional experience in the use of SAP S/4HANA or another ERP system.
- Characterized by a structured way of working and can act as an open and communicative contact person within the team.
- Bring a flexible and service-oriented mindset and possess experience in interacting with different cultures.
What we offer
Every day, each one of us contributes to HELM's success with competence, the highest expertise and unique service. We reward this commitment - not only with international opportunities, possibilities for seminars and further training but also with benefits that offer optimal conditions to reach the perfect work-life balance.
Interested? Join our motivated team and help shape the future of HELM! Even if you do not fulfil all of the requirements in our profile, we encourage you to apply. It is important to us to find the right people who will enrich our team with their motivation and personality!
We look forward to receiving your application with all the necessary documents via our application portal.
Office Manager - UK (m/f/d) in London employer: HELM AG
Contact Detail:
HELM AG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - UK (m/f/d) in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager - UK (m/f/d) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight any relevant experience in facility management, IT applications, or SAP systems to catch our eye!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Share why you’re excited about joining HELM and how your unique background can contribute to our team. Keep it friendly and professional!
Showcase Your Communication Skills: As an Office Manager, communication is key! Use clear and concise language in your application to demonstrate your ability to convey information effectively. We love a good communicator!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your documents and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at HELM AG
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with tasks like fleet management, coordinating events, and using SAP. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your IT Skills
Since proficiency in IT applications is crucial for this role, be prepared to discuss your experience with Office 365, ARIS, and any ERP systems like SAP S/4HANA. Bring examples of how you've used these tools in previous roles to streamline processes or improve efficiency.
✨Demonstrate Your Communication Style
As an Office Manager, you'll be the go-to person for various teams. During the interview, highlight your communication skills and provide examples of how you've effectively interacted with different cultures or managed team dynamics. This will show that you can be a reliable contact person within the team.
✨Emphasise Your Service-Oriented Mindset
The job requires a flexible and service-oriented approach. Be ready to share instances where you've gone above and beyond to support colleagues or improve office operations. This will demonstrate that you align with the company's values and are committed to creating a positive work environment.
