Junior HR Administration Manager

Overview

Job Title: Junior HR Administration Manager
Location: Derby, The Windmill – with travel to Banbury required once a week
Contract Hours: 40
Shift Pattern: Mon-Fri 08:00-17:00 – With one weekend a month required with a flexible approach

This role leads our People Services team across our two Distribution Centres, ensuring we provide top-tier HR administrative support. You will be responsible for a team of coordinators, identifying and implementing process improvements, and ensuring all our people operations are not only efficient but also fully compliant with legal requirements and aligned with HelloFresh\’s values. This is a key position for building a responsive, accurate, and people-first HR service that supports the wider People and Operations teams.

What You Will Be Doing

• As the leader of our People Services team, you\’ll manage a team of four People Services Coordinators, providing them with guidance and support for their professional growth.
• You will also work closely with, monitor, and coach our offshore shared services team to ensure consistent and high-quality support.
• You will be responsible for streamlining and improving all HR administrative processes, from onboarding and offboarding to daily employee record maintenance.
• You will also play a key part in ensuring our workplace upholds the highest standards of health and safety.
• You\’ll be the main point of contact for complex queries, providing accurate and timely support to employees and managers.
• Handling all employee lifecycle administration with a focus on accuracy and efficiency.
• Managing reporting and analysis of key data, such as absence trends.
• Assisting with the administration of employee benefits and preparing critical HR documents.
• Championing company culture and key initiatives like employee well-being and diversity.
• Maintaining strict confidentiality with all sensitive information.
• Providing essential HR support during formal meetings.

Who You Are

• Qualifications: You hold a CIPD Level 3 qualification (or equivalent).
• Experience: You have proven experience in an HR supervisory or management support role, with a background in an administrative or coordination position, ideally in an FMCG business or similar.
• Organisational: Excellent organisational skills with the ability to manage multiple tasks and competing priorities.
• Attention to Detail: You have an outstanding eye for detail and a high degree of accuracy.
• Technical: You are proficient in Google Suite or equivalent and have practical experience with HRIS systems, ideally including Workday and/or UKG.
• Knowledge: You possess an understanding of HR practices, policies, and employment law.
• Competencies: You have exceptional written and verbal communication skills and are able to build positive relationships with people at all levels of an organisation.

Next steps

Your application will be reviewed and if successful, a member of the Talent Acquisition Team will be in touch within 2 weeks. You are required to cooperate with HelloFresh in all health and safety matters. You are responsible for ensuring you take reasonable care of your own health, and safety as well as others who may be affected by the work activities you undertake. You must report incidents immediately and actively raise health and safety-related concerns to your Line Manager. As part of our commitment to If you are currently a HelloFresh employee, please make sure you have discussed your application with your Line Manager.

Benefits

• 70% off HelloFresh or Green Chef boxes
• Free onsite parking (including 90 EV spaces)
• Gym membership
• Bupa private medical insurance (including dental & family cover options)
• Nursery support scheme (save up to 40% on your nursery fees)
• Earn up to £500 with our Referral Program
• Electric vehicle scheme
• Cycle to work scheme
• Group Life Assurance
• Company pension scheme
• Mental health first aiders and an employee assistance programme
• Play a key part in supporting our Employee Resource Groups: FreshVets, Black Heritage Network, NEU Network (Neurodiversity), GET (Gender Equality Team) and FreshPride