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- Tasks: Manage and preserve legal documents, ensuring compliance and confidentiality.
- Company: Join a prestigious law firm known for its diverse client base and multi-service offerings.
- Benefits: Enjoy competitive pay, 25 days holiday, and perks like a cycle to work scheme.
- Why this job: Be part of a dynamic team while making a real impact in legal document management.
- Qualifications: No specific qualifications required; just a keen eye for detail and a passion for organisation.
- Other info: Flexible hours from 10am to 2pm, perfect for students balancing studies and work.
Hello Recruitment is pleased to be recruiting for a prestigious law firm in Luton. Our client is a leading regional multi-services law firm offering legal advice across both commercial and private client sectors, with our client base ranging from individuals, sole traders, SMEs, national, international businesses and multinational corporations.
In this role you will play a crucial role in managing and preserving legal documents and information within the law firm. This involves cataloguing and indexing documents for efficient access, and maintaining the integrity and confidentiality of sensitive information. Archivists must also stay up to date with relevant legislation and best practices in records management to ensure adherence to retention schedules and proper destruction protocols. They often assist legal professionals in locating specific documents for ongoing cases or audits.
Key Responsibilities- Ensuring all files sent for closure have undergone the relevant compliance checks and closing protocols by the fee earner.
- Updating relevant databases and client management systems to show the matter closed/reopened and where the files have been stored.
- Liaising with storage partners regarding the collection or delivery of files.
- Management and recording of all file retrievals, liaising with the relevant storage partner.
- Reopening of files when instructed by a fee earner and the monitoring of the status of the file until reclosed and returned to storage, destroyed or subsumed into a further matter.
- Liaising with the Accounts Department in respect of any monies still showing on the ledger or when files are reopened due to monies needing to be posted.
- Management of the Deed Database.
- Liaison with clients requesting the release of Wills and/or Deeds ensuring a clear paper trail to register the release.
- Collaborate on file destruction requirements, in accordance with the Firms procedures.
- Maintain a good understanding of all processes and procedures within the Firm and keep up to date with any changes.
- Ensure that confidentiality is upheld in all internal and external matters and maintain an awareness of the need for data protection.
- Any other duties as reasonably required.
- Competitive salary
- Staff introduction bonus
- 25 days holiday
- Auto enrolment salary sacrifice pension scheme
- Death in service benefit
- Cycle to work scheme
- Long service awards
- Cash health plan as from time to time offered
- Enhanced sick pay
- Free eye tests
- Paid Flu vaccinations
- Discounted legal advice across all Departments
- Opportunities to participate in company sponsored charitable events
Hours: 10.00am – 2.00pm Monday to Friday
Part Time Archivist employer: Hello Recruitment Associates
Contact Detail:
Hello Recruitment Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Archivist
✨Tip Number 1
Familiarise yourself with the specific legal documentation and records management practices relevant to law firms. Understanding the nuances of legal archives will help you stand out during discussions.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in archives or records management. Attend industry events or join online forums to connect with potential colleagues and learn more about the role.
✨Tip Number 3
Demonstrate your knowledge of data protection and confidentiality regulations during any conversations or interviews. This shows that you understand the importance of these aspects in the role of an archivist.
✨Tip Number 4
Prepare questions about the firm's current archiving processes and any challenges they face. This not only shows your interest but also positions you as someone who is proactive and ready to contribute solutions.
We think you need these skills to ace Part Time Archivist
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Part Time Archivist. Familiarise yourself with tasks such as managing legal documents, ensuring compliance, and maintaining confidentiality.
Tailor Your CV: Customise your CV to highlight relevant experience in records management, document preservation, and any previous roles that required attention to detail and confidentiality. Use specific examples to demonstrate your skills.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are interested in the position and how your skills align with the job requirements. Mention your understanding of data protection and compliance, which are crucial for this role.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Hello Recruitment Associates
✨Know Your Role
Make sure you understand the key responsibilities of a Part Time Archivist. Familiarise yourself with document management, compliance checks, and the importance of confidentiality in a legal setting. This will help you answer questions confidently.
✨Showcase Relevant Experience
Prepare examples from your past work that demonstrate your skills in cataloguing, indexing, and managing sensitive information. Highlight any experience you have with legal documents or records management to make a strong impression.
✨Stay Updated on Legislation
Research current legislation and best practices in records management. Being knowledgeable about data protection laws and retention schedules will show your commitment to maintaining compliance within the firm.
✨Ask Insightful Questions
Prepare thoughtful questions about the firm's processes, team dynamics, and how they handle file retrievals and destruction. This not only shows your interest in the role but also helps you gauge if the firm is the right fit for you.
