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- Tasks: Manage and preserve legal documents, ensuring compliance and confidentiality.
- Company: Join a prestigious law firm known for its diverse client base and multi-service offerings.
- Benefits: Enjoy competitive pay, 25 days holiday, and perks like a cycle to work scheme and health plans.
- Why this job: Be part of a dynamic team, contribute to meaningful work, and gain valuable experience in legal documentation.
- Qualifications: No specific qualifications required; just a keen eye for detail and a passion for organisation.
- Other info: Flexible hours from 10am to 2pm, perfect for students or those seeking part-time work.
The predicted salary is between 24500 - 27000 £ per year.
Hello Recruitment is pleased to be recruiting for a prestigious law firm in Luton. Our client is a leading regional multi-services law firm offering legal advice across both commercial and private client sectors, with our client base ranging from individuals, sole traders, SMEs, national, international businesses and multinational corporations.
In this role you will play a crucial role in managing and preserving legal documents and information within the law firm. This involves cataloguing and indexing documents for efficient access, and maintaining the integrity and confidentiality of sensitive information. Archivists must also stay up to date with relevant legislation and best practices in records management to ensure adherence to retention schedules and proper destruction protocols. They often assist legal professionals in locating specific documents for ongoing cases or audits.
Key Responsibilities
- Ensuring all files sent for closure have undergone the relevant compliance checks and closing protocols by the fee earner.
- Updating relevant databases and client management systems to show the matter closed/reopened and where the files have been stored.
- Liaising with storage partners regarding the collection or delivery of files.
- Management and recording of all file retrievals, liaising with the relevant storage partner.
- Reopening of files when instructed by a fee earner and the monitoring of the status of the file until reclosed and returned to storage, destroyed or subsumed into a further matter.
- Liaising with the Accounts Department in respect of any monies still showing on the ledger or when files are reopened due to monies needing to be posted.
- Management of the Deed Database.
- Liaison with clients requesting the release of Wills and/or Deeds ensuring a clear paper trail to register the release.
- Collaborate on file destruction requirements, in accordance with the Firms procedures.
- Maintain a good understanding of all processes and procedures within the Firm and keep up to date with any changes.
- Ensure that confidentiality is upheld in all internal and external matters and maintain an awareness of the need for data protection.
- Any other duties as reasonably required.
Benefits
- Competitive salary.
- Staff introduction bonus.
- 25 days holiday.
- Auto enrolment salary sacrifice pension scheme.
- Death in service benefit.
- Cycle to work scheme.
- Long service awards.
- Cash health plan as from time to time offered.
- Enhanced sick pay.
- Free eye tests.
- Paid Flu vaccinations.
- Discounted legal advice across all Departments.
- Opportunities to participate in company sponsored charitable events.
Hours: 10.00am – 2.00pm Monday to Friday.
Part Time Archivist employer: Hello Recruitment Associates
Contact Detail:
Hello Recruitment Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Archivist
✨Tip Number 1
Familiarise yourself with the specific legal documentation and records management practices relevant to law firms. Understanding the nuances of legal archives will help you stand out during interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in archives or records management. Attend industry events or join relevant online forums to make connections that could lead to job opportunities.
✨Tip Number 3
Stay updated on data protection laws and best practices in records management. Being knowledgeable about compliance will demonstrate your commitment to maintaining confidentiality and integrity in your work.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail during the interview. Be ready to provide examples of how you've successfully managed documents or information in previous roles.
We think you need these skills to ace Part Time Archivist
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and requirements of the Part Time Archivist position. This will help you tailor your application to highlight relevant skills and experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in archiving, records management, or legal environments. Mention specific tasks you've handled that align with the responsibilities listed in the job description.
Showcase Attention to Detail: Since the role involves managing sensitive information and ensuring compliance, demonstrate your attention to detail in your application. Use examples from past roles where you successfully maintained confidentiality and accuracy.
Tailor Your Cover Letter: Craft a personalised cover letter that addresses the specific needs of the law firm. Mention your understanding of data protection and records management best practices, and express your enthusiasm for contributing to their team.
How to prepare for a job interview at Hello Recruitment Associates
✨Know Your Legislation
Familiarise yourself with the relevant legislation and best practices in records management. Being able to discuss how you stay updated on compliance and retention schedules will show your commitment to maintaining the integrity of sensitive information.
✨Demonstrate Attention to Detail
As an archivist, attention to detail is crucial. Prepare examples from your past experiences where your meticulousness helped in cataloguing or indexing documents effectively. This will highlight your suitability for managing legal documents.
✨Showcase Your Communication Skills
You'll be liaising with various departments and clients, so it's important to demonstrate strong communication skills. Be ready to discuss how you've successfully collaborated with others in previous roles, especially in managing files or handling sensitive information.
✨Prepare Questions About the Role
Have a few thoughtful questions prepared about the firm's processes and procedures. This shows your genuine interest in the role and helps you understand how you can contribute to the team effectively.
