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- Tasks: Manage and preserve legal documents, ensuring compliance and confidentiality.
- Company: Join a prestigious law firm in Luton, serving diverse clients from individuals to multinational corporations.
- Benefits: Enjoy competitive pay, 25 days holiday, and perks like a cycle to work scheme and health plans.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to meaningful legal processes.
- Qualifications: No specific qualifications required; just a keen eye for detail and a passion for organisation.
- Other info: Flexible hours from 10am to 2pm, perfect for students balancing studies and work.
The predicted salary is between 19600 - 21840 £ per year.
Hello Recruitment is pleased to be recruiting for a prestigious law firm in Luton. Our client is a leading regional multi-services law firm offering legal advice across both commercial and private client sectors, with our client base ranging from individuals, sole traders, SMEs, national, international businesses and multinational corporations.
In this role you will play a crucial role in managing and preserving legal documents and information within the law firm. This involves cataloguing and indexing documents for efficient access, and maintaining the integrity and confidentiality of sensitive information. Archivists must also stay up to date with relevant legislation and best practices in records management to ensure adherence to retention schedules and proper destruction protocols. They often assist legal professionals in locating specific documents for ongoing cases or audits.
Key Responsibilities- Ensuring all files sent for closure have undergone the relevant compliance checks and closing protocols by the fee earner.
- Updating relevant databases and client management systems to show the matter closed/reopened and where the files have been stored.
- Liaising with storage partners regarding the collection or delivery of files.
- Management and recording of all file retrievals, liaising with the relevant storage partner.
- Reopening of files when instructed by a fee earner and the monitoring of the status of the file until reclosed and returned to storage, destroyed or subsumed into a further matter.
- Liaising with the Accounts Department in respect of any monies still showing on the ledger or when files are reopened due to monies needing to be posted.
- Management of the Deed Database.
- Liaise with clients requesting the release of Wills and/or Deeds ensuring a clear paper trail to register the release.
- Collaborate on file destruction requirements, in accordance with the Firms procedures.
- Maintain a good understanding of all processes and procedures within the Firm and keep up to date with any changes.
- Ensure that confidentiality is upheld in all internal and external matters and maintain an awareness of the need for data protection.
- Any other duties as reasonably required.
- Competitive salary.
- Staff introduction bonus.
- 25 days holiday.
- Auto enrolment salary sacrifice pension scheme.
- Death in service benefit.
- Cycle to work scheme.
- Long service awards.
- Cash health plan as from time to time offered.
- Enhanced sick pay.
- Free eye tests.
- Paid Flu vaccinations.
- Discounted legal advice across all Departments.
- Opportunities to participate in company sponsored charitable events.
Hours: 10.00am – 2.00pm Monday to Friday.
Part Time Archivist (20hrs per week) employer: Hello Recruitment Associates
Contact Detail:
Hello Recruitment Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Archivist (20hrs per week)
✨Tip Number 1
Familiarise yourself with the specific legal documentation and records management practices relevant to law firms. Understanding the nuances of legal archives will help you stand out as a knowledgeable candidate.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in archives or records management. Attend industry events or join relevant online forums to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Demonstrate your attention to detail and organisational skills during any informal interactions or interviews. Share examples of how you've successfully managed sensitive information or complex filing systems in the past.
✨Tip Number 4
Stay updated on data protection laws and best practices in records management. Showing that you are proactive about compliance will reassure potential employers of your commitment to maintaining confidentiality and integrity in your work.
We think you need these skills to ace Part Time Archivist (20hrs per week)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and requirements of the Part Time Archivist position. Tailor your application to highlight relevant experience in managing legal documents and records.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your experience related to archiving, document management, and compliance. Use bullet points for clarity and focus on achievements that demonstrate your ability to handle sensitive information.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the law firm. Mention specific skills that align with the job, such as your knowledge of data protection and records management best practices. Make it personal and engaging.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an archivist role.
How to prepare for a job interview at Hello Recruitment Associates
✨Understand the Role
Make sure you have a clear understanding of the responsibilities of a Part Time Archivist. Familiarise yourself with the key tasks such as cataloguing, indexing, and maintaining confidentiality of sensitive information. This will help you demonstrate your knowledge during the interview.
✨Showcase Relevant Experience
Prepare to discuss any previous experience you have in records management or similar roles. Highlight specific examples where you've successfully managed documents or adhered to compliance protocols, as this will show your suitability for the position.
✨Stay Updated on Legislation
Research current legislation and best practices related to records management and data protection. Being able to discuss these topics will not only impress your interviewers but also show that you are proactive and committed to maintaining high standards in your work.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of your interview. Inquire about the firm's processes for document management or how they handle compliance checks. This demonstrates your genuine interest in the role and helps you assess if the firm is the right fit for you.
