Marketing and Events Executive in Oxford

Job title:	Marketing and Events Executive
Location:	Kemp House, Chawley Park, Cumnor Hill, Oxford OX2 9PH
Reporting to:	Eleasha Sallis
Job summary:	Under the direction of the Events Manager, you will help plan and deliver Hellios events, with a particular focus on our two flagship conferences, FSQS Live and JOSCAR Live. You will also support our wider events programme, including community workshops, exhibitions and other conferences that we host or attend. This is a hands-on role. You will take responsibility for agreed tasks from planning through to follow-up, keeping the Events Manager and colleagues informed of progress and making sure the details are right for delegates, speakers, sponsors and suppliers.

KEY RESPONSIBILITIES

• Under direction research venue options, gather quotes and coordinate bookings and supplier arrangements. Confirm requirements for room layouts, catering, accessibility and AV.
• Support event promotion by updating web pages and helping prepare invitations, email campaigns, LinkedIn posts and delegate information. Check names, dates, links and other details before publication.
• Maintain event plans and trackers, keeping deadlines, bookings and costs up to date. Flag issues early and follow up on outstanding actions.
• Support on day-to-day ticketing and registrations. Set up booking pages, respond to delegate enquiries, process booking changes, keep records accurate and report on ticket sales.
• Support sponsorship sales and delivery. Track enquiries and follow-ups, gather sponsor logos and materials, and coordinate delivery of agreed sponsor benefits.
• Help plan conference agendas. Coordinate planning meetings, record decisions and follow up on actions. Liaise with speakers to confirm timings and collect biographies, headshots and slides.
• Coordinate logistics for community workshops, exhibitions and other conferences. Arrange registrations, meeting rooms, exhibition materials and team briefings as needed.
• Support on-site delivery, including set-up, registration and looking after speakers, sponsors and delegates. Help resolve practical issues as they arise.
• Help wrap up each event by gathering feedback, compiling attendance and ticket sales figures, and following up on agreed actions.

KEY REQUIREMENTS

Knowledge and experience

This is an entry-level role. Previous experience in marketing or events is welcome but optional. You can draw on examples from education, volunteering, part-time work or projects you have organised yourself.

• Excellent attention to detail. You check your work carefully and spot errors in names, timings, bookings and materials.
• Highly organised and efficient. You can prioritise several tasks, keep track of deadlines and follow through promptly, even when plans change.
• Excellent written and verbal communication. You write clear, accurate emails and speak confidently and professionally with colleagues, delegates, speakers, sponsors and suppliers.
• A positive, proactive attitude. You take ownership of tasks, ask questions when something is unclear and offer practical help when the team is busy.
• Comfortable using spreadsheets, email and calendars, with the willingness to learn event booking and marketing tools.

Further information

The role involves attending events in person, including travel within the UK. You will work alongside the wider marketing team and learn how Hellios plans, promotes and delivers its events.

The Company’s policy of blended working requires the postholder to work two designated days in the office and three days working from home. This policy may be reviewed from time to time.

The Company

Hellios is a leading supplier information and risk management company operating in the financial services and defence industry. Established with the primary objective to benefit major blue-chip companies and their suppliers. Hellios provides a single streamlined approach by sharing data across an industry community in areas including modern slavery, cyber security and GDPR.

Since its inception as a startup in 2012, Hellios has experienced rapid growth, expanding to over 160 employees and establishing offices across Australia, the UK, The Netherlands, Spain, Hong Kong, The US and Ireland. The Company is continuing to grow quickly, and a key part of this role is to prepare the Company for further growth.

At Hellios, we are guided by an ethos centred on delivering unparalleled service quality and innovative technology. Our commitment rests upon nurturing enduring, sustainable relationships with both our buyer and supplier clientele. To delve deeper into Hellios's core values shaping the culture embraced by our team, partners, and our customer-centric approach, please visit our website at www.hellios.com